GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

(DIRECTORATE OF PUBLIC ENTERPRISES & DISINVESTMENT)

The Manual of Instructions

Fifth Supplement

(incorporating instructions issued by the Directorate of Public Enterprises & Disinvestment for guidance of Public Sector Undertakings including Apex Cooperative Institutions in the Punjab State)

From 1^st April, 2004 to till date

PREFACE

The administrative control of various Public Sector Undertakings including Apex Cooperative Institutions vests in the respective Administrative Departments of the State Government. On the basis of several policy decisions taken by the State Government, the Directorate of Disinvestment issues various instructions and guidelines from time to time for their implementation. The first compilation of important instructions was issued in the form of Manual during 1990. Thereafter second supplement of said Manual covering important instructions upto 31^st March, 1997, 3^rd supplement of the Manual covering important instructions upto 31^st March, 2000 and 4^th supplement of the Manual covering instructions upto 31^st March, 2004 were issued.

Now the Department of Finance (Directorate of Disinvestment) is bringing out the 5^th supplement of the Manual covering important instructions from 1^st April, 2004 to till date. The utility of this manual has been increasingly felt by various Administrative Departments/Public Sector Undertakings/Apex Cooperative Institutions for instant reference to important policy decisions of the State Government for their implementation leading to qualitative improvements and better financial management.

Suggestions for making corrections and improvements, if any, may kindly be forwarded to the Directorate of Public Enterprises and Disinvestment.

Chandigarh Director

INDEX

No. of Chapter	Subject	Para No.

1	Performance of State Undertakings- measures to improve their functions	1.8
2	Terms and Conditions for appointment of Non-official Chairman	2.14
3	Powers and Functions of the Chairman	Nil
4	Economy measures	4.35
5	20-Point Programme/15-Point Programme	5.3
6	Guarantee instructions	6.16
7	Dividend policy	7.8
8	Repayment of loans and release of funds in shape of share capital	8.12
9	Audit of Accounts and constitution of Audit Committees	9.17
10	Plan and Budget	10.4
11	Annual Reports	11.10
12	Board of Directors	12.17
13	Agenda items and proceedings	13.10
14	Filling up of various posts – Ban of fresh recruitment and creations of an Exchange and VRS	14.36
15	Uniformity in pay scales and Allowances, revision of pay scales, Bonus and ex-gratia etc.	15.44
16	Advertisements	16.11
17	Insurance	17.3
18	Constitution of Committee to determine the status of Public Sector Undertakings	18.7
19	Regarding incorporation/winding up of a Company/Corporation	19.8
20	Miscellaneous	20.55
21	Disinvestment	21.6

Chapter 1

Performance of State Undertakings- measures to improve their functions

(Para 1.8 to 1.9)

Para 1.8

Subject:- Guidelines on Corporate Governance for Public Sector Enterprises.

Kindly refer to the subject cited above.

2. Government of India, Ministry of Heavy Industries and Public Enterprises, Department of public Enterprises has formulated guidelines on Corporate Governance for Central Public Sector Enterprises. These guidelines cover issues like composition of Board of Directors, setting up Audit Committees, role and powers of Audit Committees, issues relating to subsidiary companies, disclosures, accounting standard, risk management, compliance and schedule of implementation etc. These guidelines would protect the interest of shareholders and other stakeholders. These guidelines are available on the web-site of Department of Public Enterprises i.e. www.dpe.nic.in.

3. You are requested to download the guidelines for your use.

No.III/125/2007-FD(Dis.)SO-I/4708-52 dated 08.08.2007

Para 1.9

Subject:- Implementation of Management Information System for State Level Public Enterprises.

Kindly refer to the subject cited above.

2. A conference of Secretaries of States and UTs on State Level Public Enterprises (SLPEs) was held in Delhi on 27^th August, 09. In the conference it was decided to launch the web based Management Information System for State Level Public Enterprises (SLPEs). With this system the data like company profile, profit & loss account, balance sheet, misc./other data, of all SLPEs will be captured and each State and UT is being given a Login and Password to update the web based MIS. The State Coordinator, Directorate of Disinvestment will be the nodal office for this system and will issue Login and Password to SLPEs. All State Level Public Enterprises are requested to a complete this web enabled Management Information System so that data for all the SLPEs is available on line.

3. It has been decided that the Directorate of Disinvestment will be state coordinator for web based Management Information System for State Level Public Enterprises (SLPEs) and will issue Login and Password to SLPEs of Punjab and will update the date of SLPEs of Punjab.

4. It is, therefore, requested that all Public Sector Undertakings/Apex Cooperative Institutions under your control may please be directed to implement this online Management Information System and to approach this directorate for obtaining the User ID/Password.

5. A copy of the User Manual issued by Government of India (Department of Public Enterprises, Ministry of Heavy Industries and Public Enterprises) is also enclosed.

No.IV/11/09-FD(Dis.)SO-II/6589-6606 dated 17.11.09

Chapter 2

Terms and Conditions for appointment of

Non-official Chairman

(Para 2.14 to 2.20)

Para 2.14

Subject:- Providing of Mobile Telephone facility to various category of officers.

Please find enclosed a copy of circular letter No.4/14/2003-3P&S/587 dated 05.05.2003, issued by the Department of Printing and Stationery to all Heads of Departments etc. It has been decided that the facility of mobile phone admissible under the instructions will also be extended to the Chairpersons, Vice-Chairpersons and Managing Directors of PSUs/Boards/Apex Cooperative Institutions on the analogy of Heads of Departments.

2. This issues with the approval of Hon’ble Chief Minister.

No.9(25)86-FD(Dis.)2004/SO-I/2666 Dated 26.05.2004

Enclosure

GOVERNMENT OF PUNJAB

DEPARTMENT OF PRINTING AND STATIONERY

(PRINTING AND STATIONERY BRANCH)

Subject:- Providing of Mobile Telephone facility to various category of officers.

Sir,

I am directed to address you on the subject noted above and to say that the State Telephone Board has decided that an additional Rs.1,000/- (Rupees one thousand only) per month could be incurred for the use of Mobile telephone by Financial Commissioners, Principal Secretaries, Administrative Secretaries and Head of Departments. It has also been decided that the instrument should be purchased by the officer himself, so that there is no problem regarding returning the same at the time of retirement, and as the number of the mobile phone would be personal to the officer. The mode of payment of bills will be worked out separately by the department of General Administration as the bills for land lines are bi-monthly and the mobile bills are monthly. The bill for office and mobile would be clubbed together for purpose of payment.

Yours faithfully,

Sd/-

(JOGINDER KAUR)

Under Secretary

No.4/14/2003-3P&S/587 Dated 05.05.2003

Para 2.15

GOVERNMENT OF PUNJAB

DEPARTMENT OF PRINTING AND STATIONERY

(PRINTING AND STATIONERY BRANCH)

Subject:- Providing of Mobile Telephone facility to various category of officers – clarification thereof.

Sir,

I am directed to address you on the subject noted above and to clarify that the reimbursement of expenditure incurred by different level of officers on their mobile phones, as have been sanctioned by the Government from time to time can be made both for prepaid or postpaid facility within specified limit.

Sd/-

Joginder Kaur

Deputy Secretary

No.4/14/2003-3P&S/1261 Dated 15/09/2005

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

DIRECTORATE OF DISINVESTMENT

SCO NO.53-55, SECTOR 17-D, CHANDIGARH

A copy of above is forwarded to the Managing Directors, Chief Executive Officers of all the Public Sector Undertakings/Apex Cooperative Institutions for information and necessary action.

Endst. No.9/25/86-FD(Dis.)2004/SO-1/8154-8200 Dated 8/12/2005

Para 2.16

Subject:- Standard terms and conditions for the appointment of non-official Chairman in Public Sector Undertakings/Boards/Apex Cooperative Federations.

In continuation of the instructions issued vide no.9(25)86/2006-FD(Dis.)SO-III/7073 dated 11.11.2003, it has been decided to revise the clause no.6 regarding limit of POL (inclusive of maintenance & repair charges) as under:-

2. “Non-official Chairman will be provided with a Staff Car with Driver. The POL limit for such Car shall be limited to 290 litre P.M. The limit of expenditure on maintenance and repair charges for Government Vehicles would be Rs.5,000/- per month or Rs.60,000/- per year which will not be used towards POL. Besides above, the amount spent on over-hauling of engine of the vehicle and replacement of tyres will be in addition to the above said limits. In case of tours outside, the Chairman would be entitled to travelling allowance and daily allowance at the rate/ class admissible to the M.D. or senior most officer of the Undertaking”.

3. This issues with the approval of Hon’ble Chief Minister.

No. 9(25)86/2006-FD (Dis.)SO-I/6108-52 Dated 28.11.2006

Para 2.17

Subject:- Standard terms and conditions for the appointment of non-official Chairman in Public Sector Undertakings/Boards/Apex Cooperative Federations.

I am directed to refer to the subject cited above and to say that non-official vice chairman will be provided an unfurnished house for which the monthly rent should not exceed Rs.15,000/- P.M. If the vice chairman occupies his own house, he may be paid rent as assessed by the P.W.D. subject to a ceiling of Rs. 15,000/-. Rest of the terms & conditions of non-official vice chairman will be the same as non-official chairpersons are enjoying as per terms & conditions issued by Directorate of Disinvestment vide letter No.9(25)86-FD(Dis.)2003/7073-76 dated 11.11.2003 as amended from time to time.

No. 9(25)86/2006-FD (Dis.)SO-I/6320-65 Dated 06.12.2006

Para 2.18

Subject:- Standard terms and conditions for the appointment of non-official Chairman in Public Sector Undertakings/Boards/Apex Cooperative Federations.

Reference this department instruction issued vide letter No.9/25/86/2006-FD(Dis.)/SO-III/6108-52 dated 28.11.2006 on the subject cited above.

2. The non-official Chairman of a Public Sector Undertaking, if he has been allotted a diesel vehicle, will be allowed 440 litre of diesel per month(fixed).

No. 9/25/02/2009-FD (Dis.)SO-III/1092-1110 Dated 04.02.2010

Para 2.19

Subject:- Standard terms and conditions for appointment of non-official Chairperson, Part time Chairperson/Vice Chairperson/Member of the Public Sector Undertakings/Boards/Apex Cooperative Institutions/ Tribunals and Commissions.

Please refer to the subject cited above.

2. In modification of the instructions issued vide this office circular letter No. 9(25)86-FD(Dis.)2003/SO-III/7073 dated 11.11.2003, the Government have now decided that the terms and conditions would be as under.

3. These instructions shall apply in all cases where there is no provision in the governing statute (Act and/or rules/Regulations passed under the Act) on the matters covered in these instructions. Where such provision exists, the same shall over-ride these instructions.

1. Non official Chairperson

(1) Tenure of Office:- There is no fixed tenure of the appointment of non-official Chairperson, unless otherwise stated in the appointment letter/notification. A person appointed as Chairperson can be removed at any time. He can also resign on his own volition.

(2) Honorarium:- The Chairperson will be paid an honorarium of Rs.25000/- per mensem. In case the person happens to be a retired Chief Justice/High Court Judge/Government Officer (including retired officer) his emoluments shall be equal to the last pay drawn + DA (minus) the amount of pension + DA which he will receive. In case the officer has retired prior to the general pay revision, his last pay drawn may be notionally fixed in accordance with the formula for pay revision.

(3) Travelling Allowance:- For journeys and halts in connection with the affairs of undertaking/department, Chairperson may draw travelling and daily allowance at rates/class admissible to a Grade ‘A’ officer of the Government of Punjab in the pay band and Grade pay of Rs.15600-39100+8400(grade pay). As regards air travel, he will have to take prior approval of the Minister-in- charge of the Department. Only economy class of Air travel will be allowed.

(4) House Rent Allowance:- The non-official Chairperson will be provided with an unfurnished house for which the monthly rent should not exceed Rs.25,000/- p.m. in Chandigarh, S.A.S. Nagar(Mohali), Ludhiana, Jalandhar and Amritsar and elsewhere it will be Rs.15000/- per month. If the Chairperson occupies his own house, he may be paid rent as assessed by the P.W.D., subject to a ceiling of Rs.25,000/- or 15000/- as the case may be.

(5) Telephone facilities:- Phone with STD facility will be provided at the residence. A mobile phone set (returnable on relinquishment of charge) costing not more than 10000/- be provided. The liability of the Undertaking/Department in respect of use of residence telephone and mobile phone will be limited to Rs.2000/- per month.

(6) Car:- Non-official Chairperson will be provided with a staff car and a Driver. The cost of the car should not exceed Rs.7.00 lacs in any case. The petrol limit for such car shall be limited to 290 litre per month. In case of a diesel vehicle the entitlement would be 440 litres of diesel per month. The limit of expenditure on maintenance and repair charges for these vehicles would be Rs.5000/- per month or Rs.60,000/- per year which will not be used towards POL. Besides above, the amount spent on over-hauling of engine of the vehicle and replacement of tyres will be in addition to the above said limits. In case of use of personal vehicle, reimbursement @ of Rs. 6/- per km shall be provided subject to a maximum limit of 2900 Kms per month.

(7) Entertainment Expenditure:- The Undertaking/Department may bear the entertainment expenditure of the Chairperson up to Rs.1000/- per month provided that Minister-in-charge of the Department can approve higher expenditure not exceeding Rs.1,500/- in any particular month, if he is satisfied that the expenses became unavoidable for good reasons. No expenditure incurred purely on entertainment on Chairperson’s post should be booked to business promotion or official parties.

(8) Staff:- The Chairperson will be provided an appropriate office with the minimum requisite staff by the concerned Public Sector Undertaking or the Administrative Department.

(9) Leave:- The Chairperson shall be governed under the leave rules framed by the Undertakings for its employees provided that Chairperson should take the leave of absence from the Minister-in-charge and keep him informed of his tour programmes in advance.

(10) Medical Facilities:- These may be provided under the rules of the Board/Corporation or Administrative Department, so long as he functions as Chairperson.

2. Part-time Chairperson/Vice Chairperson/Member

A part-time Chairperson/Vice Chairperson/Member shall be entitled to the following fee/allowance:-

Sitting Fee : Rs. 750/- per meeting.

D.A. : Rs. 300 per meeting per day for each day of the journey and for which sitting fee is not paid.

Conveyance :- A part-time Chairperson/Vice Chairperson/Member will not be provided with a staff car. However he shall be paid travel charges @ Rs.6 per km from his place of residence and venue of the meeting and back for each attendance of the Board meeting.

4. The above terms and conditions will apply to all non-official Chairpersons and Part time Chairpersons/Vice Chairpersons/Members of all the Public Sector Undertakings/Boards/Apex Cooperative Institutions/Tribunals/Commissions (except Statutory Commissions) and shall be treated as part of the terms and conditions of their appointment.

5. These instructions will be applicable from the date of issue of this letter.

6. This issues with the approval of Hon’ble Chief Minister.

No.9(25)86-FD(Dis.)2010/SO-III/3899-3912 Dated 03.06.2010

Para 2.20

Subject:- Standard terms and conditions for appointment of non-official Vice Chairpersons of the Public Sector Undertakings/Boards/Apex Cooperative Institutions.

Please refer to the subject cited above.

2. The standard terms and conditions for the appointment of non-official Vice Chairpersons in the Public Sector Undertakings/Boards/Apex Cooperative Institutions were issued vide this office circular letter No. 9(25)/86-FD(Dis.)2003/SO-III/6366-88 dated 6.12.2006. The revision of these terms and conditions have been under the active consideration of the government for the past some time. The government has now decided to modify and revise the standard terms and conditions in respect of non official Vice Chairpersons of Public Sector Undertakings/Boards/ Apex Cooperative Institutions/Commissions (except Statutory Commissions) as under:-

(1). Tenure of Office:- There is no fixed tenure of the appointment of non-official Vice Chairperson unless otherwise stated in the appointment letter. A person appointed as Vice Chairperson can be removed at any time. He can also resign on his own volition.

(2). Honorarium:- The Vice Chairperson will be paid an honorarium of Rs.20000/- per mensem. In case the person happens to be a retired Chief Justice/High Court Judge or Govt. officer his emoluments shall be equal to the last pay drawn+DA (minus) the amount of pension + DA which he will receive. In case the officer has retired prior to the general pay revision his last pay drawn may be notionally fixed in such cases.

(3). Travelling Allowance:- For journeys and halts in connection with the affairs of undertaking/department, Vice Chairperson may draw travelling and daily allowance at rates/class admissible to a Grade A officer of the Govt. of Punjab, in the pay band and Grade pay of Rs.15600-39100+6600(grade pay).

(4). House Rent Allowance:- The non-official Vice Chairperson will be provided with an unfurnished house for which the monthly rent should not exceed Rs.20,000/- p.m. in Chandigarh, S.A.S. Nagar (Mohali), Ludhiana, Jalandhar and Amritsar and elsewhere it will be Rs. 12000/- per month. If the Vice Chairperson occupies his own house, he may be paid rent as assessed by the P.W.D. subject to a ceiling of Rs.20,000/- or 12000/- as the case may be.

(5). Conveyance :- A Vice Chairperson will not be provided with a staff car. However he shall be paid travel charges @ Rs. 6 per km subject to a maximum limit of 2500 km per month.

(6). Telephone facilities:- Phone with STD facility will be provided at the residence. The liability of the Undertaking in respect of use of residence telephone and mobile phone will be limited to Rs. 1800/- per month. The mobile set will, however be purchased by Vice Chairman of his own

(7). Entertainment Expenditure:- The Undertaking may bear the entertainment expenditure of the Vice Chairperson up to Rs.800/- p.m.

(8). Staff:- The Vice Chairperson will be provided an appropriate office with the minimum requisite staff by the concerned Public Sector Undertaking.

(9). Leave:- The Vice Chairperson shall be governed under the leave rules framed by the Undertakings for its employees provided that Vice Chairperson should take the leave of absence from the Chairperson and keep him informed of his tour programmes in advance.

(10). Medical Facilities:- These may be provided under the rules of the Board/Corporation so long as he functions as Vice Chairperson.

4. The above terms and conditions will apply to all Vice Chairpersons of all the Public Sector Undertakings/Boards/Apex Cooperative Institutions/Tribunals/ Commissions (Except Statutory Commissions) and shall be treated as part of the terms and conditions of their appointment. It is further clarified:-

(i) These instructions will be applicable from the date of issue of this letter.

(ii) Regarding existing appointments, whose terms and conditions have not been issued till date, these instructions shall apply from the date the appointee have assumed the charge.

(iii) For appointments, whose terms and conditions have been fixed already, they may opt the revised terms and conditions within one month from the issue of this letter or they may continue with the existing terms and conditions.

This issues with the approval of Hon’ble Chief Minister Punjab.

No.9(25)86-FD(Dis.)2010/SO-III/6925-43 Dated 09.11.2010

Chapter 3

Powers and Functions of the Chairman

(Para Nil)

Chapter 4

Economy measures

(Para 4.35 to 4.43)

Para 4.35

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

DIRECTORATE OF DISINVESTMENT

SCO NO.53-55/17-D, CHANDIGARH

TELE. 2727411 FAX 2714453

A copy is forwarded to all Managing Directors/Chief Executive Officers of all the Public Sector Undertakings including Apex Cooperative Institutions for information and further necessary action.

No.I/44/2004-FD(Dis.)SO-II/403-47 dated 18.1.2006

Enclosure

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

(FINANCE BUDGET-1 BRANCH)

Subject:- Fixing the limit of consumption of POL (including maintenance and repair charges) for Government vehicles.

I am directed to refer to this Department’s circular letter No.8/1/99-5FBI/13588, dated 22^nd September, 1999 and subsequent letter No.15/9/2005-5FBI/9216-17, dated 25.11.2005 on the subject noted above.

2. In view of the steep rise in prices of petroleum products since 1999, Department of Finance has decided to revise the limit on the consumption of petrol and expenditure on maintenance and repair chargers for Government vehicles attached with the field officers as under:-

I. Economy in expenditure on consumption of POL and repair charges of Govt. vehicles

	Designation of Officers	Petrol/Repair & maintenance charges now allowed
i)	Commissioners Divisions and D.Cs	460 Ltrs. Petrol (fixed)
ii)	SDMs and Tehsildars	377 Ltrs. Petrol (fixed)
iii)	Officers of the Enforcement wing of Transport Department i.e. Secretary RTAs, DTOs and Officers heading Flying Squads at Headquarters	418 Ltrs. Petrol (fixed)
iv)	a) Divisional Excise and Taxation Commissioner (Incharge of the Division) b) Assistant Excise and Taxation Commissioner (Incharge of District) c) Enforcement Officer (not below the rank of ETO); and d) ETO (Excise) posted in District	418 Ltrs. Petrol (fixed)
v)	Inspector General of Police Incharge of the Zone, DIPs incharge of the range SSPs incharge of the Police Districts	460 Ltrs. Petrol (fixed)
vi)	DSPs incharge of the Police Sub Division	377 Ltrs. Petrol (fixed)

3. The officers entitled for staff vehicles are allowed 50 litres of petrol per month for undertaking journeys to office and back for one vehicle only. They would also continue to be eligible to undertake private journey on payment basis as per instructions of Motor Vehicle Board. This would be over and above the aforesaid limit.

4. The limit of expenditure on maintenance and repair charges for Government vehicles would be Rs.5,000/- per month or Rs.60,000/- per year which will not be used towards POL.

5. Besides above, the amount spent on over-hauling of engine of the vehicle and replacement of tyres will be in addition to the above said limits. The officers already exempted from the limits fixed by the Department of Finance will continue to be exempted from the fixed limit.

6. To check the misuse of Government vehicles, the vehicles should be parked at the residence of the officer to whom it is allotted.

7. The bills for POL shall be prepared separately and will not be combined with the contingent items. Every Drawing and Disbursing Officer shall give information to District Treasury Officer/Treasury Officer in the same proforma with each bill at the end of every month. In case, an Officer exceeds the above limit on expenditure, it shall be his personal responsibility to pay the bills for the purchase of petrol/diesel and repair of the vehicles over and above the prescribed limit. Further, the Department will have to remain within the budget allotment.

8. The Treasury Officer shall pass the bill only upto the limit as rescribed in above para 2(1) of this letter.

II. Repair of Government Vehicles

The Government vehicles should be got repaired in the open market. For repairs where estimated cost is upto Rs.500/- it may be got done from any workshop. However, where the estimated cost of repair is more than Rs.500/- sealed quotations from authorized dealers of vehicles manufactures, local motor vehicle workshop and others, including PESCO, would be invited by the Department concerned for getting the vehicles repaired.

2. The instructions issued by the Finance Department vide letter No.8/1/99-5FBI/13588 dated 22^nd September, 1999 on the subject shall stand modified to this extent.

3. The revision in the limit on the consumption of petrol and expenditure on maintenance and repair charges for Government vehicles shall become operational from 21^st December, 2005.

This issues with the approval of Hon’ble Chief Minster, Punjab.

Yours faithfully,

Sd/-

(GURMIT SINGH)

Budget Officer-cum-

Deputy Secretary, Finance

No.15/9/2005-5FB1/9836 dated 21.12.2005

Para 4.36

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

(FINANCE BUDGET-1 BRANCH)

Subject:- Clarification regarding fixing the limit of consumption of POL (including maintenance and repair charges) for Government vehicles.

Sir/Madam,

I am directed to refer to this department’s circulars letter No.15/9/2005-5FB1/9216-17 dated 25.11.2005 and No.15/9/2005-5FB1/9836-40 dated 21.12.2005, on the subject noted above.

2. In view of steep increase in price of petroleum products Department of Finance has issued necessary instructions vide communications dated 25.11.2005 and 21.12.2005 regarding revision of limit of consumption of petrol/diesel and expenditure on maintenance/repair charges of Govt. vehicles. However, many departments are seeking clarification regarding the said instructions as earlier the limit, which was fixed vdie letter dated 22.9.1999, was in terms of monetary limit whereas now the limit has been fixed in terms of litres of petrol and diesel. Therefore, the matter is clarified as under:-

3. Economy in expenditure on consumption of POL and repair charges of Govt. vehicles

i) The limit of expenditure on POL, inclusive of maintenance and repair charges, for Govt. vehicles, as also vehicles attached with entitled officers, shall be as under:-

Sr. No.	Name of Vehicle	As per earlier instructions dated 22.9.1999	As per latest instructions dated 25.11.2005 & 25.12.2005
1.	Car (Petrol)	Rs.7000/- P.M.	290 litre P.M. (fixed)
2.	Gypsy (Petrol)	Rs.7000/- P.M.	290 litre P.M. (fixed)
3.	Jeep Diesel/Tata-Sumo	Rs.6500/- P.M.	440 litre P.M. (fixed)
4.	Any other vehicle run by
	(a) Petrol	Rs.7000/- P.M.	290 litre P.M. (fixed)
	(b) Diesel	Rs.4500/- P.M.	440 litre P.M. (fixed)

ii) The limit of expenditure on POL, including maintenance and repair charges for Govt. Vehicles in respect of following field officers shall be as under:-

Sr. No.	Designation of Officers	As per earlier instructions dated 22.9.1999	As per latest instructions dated 25.11.2005 & 25.12.2005
i)	Commissioners of Divisions and Deputy Commissioners	Rs.11,000/- P.M.	460 Ltrs. Petrol (fixed)
ii)	S.D.Ms and Tehsilars	Rs.9,000/- P.M.	377 Ltrs. Petrol (fixed)
iii)	Officers of the Enforcement wing of Transport Department i.e. Secretary RTAs, DTOs and Officers heading Flying Squads at Head Quarters	Rs.10,000/- P.M.	418 Ltrs. Petrol (fixed)
iv)	a) Divisional Excise & Taxation Commissioner (Incharge of the Division)	Rs.10,000/- P.M.	418 Ltrs. Petrol (fixed)
	b) Assistant Excise & Taxation Commissioner (Incharge of the District)	Rs.10,000/- P.M.
	c) Enforcement Officers (not below the rank of ETO)	Rs.10,000/- P.M.
	d) ETO (Excise) posted in the District	Rs.10,000/- P.M.
v)	Inspector General of Police Incharge of the Zone, D.I.Ps Incharge of the range and SSPs in charge of the Police Districts	Rs.11,000/- P.M.	460 Ltrs. Petrol (fixed)
vi)	DSPs incharge of the Police Sub Division	Rs.9,000/- P.M.	377 Ltrs. Petrol (fixed)

iii) The officers entitled to staff vehicle are allowed 50 litres of petrol per month for undertaking journeys to office and back for one vehicle only. They would also continue to be eligible to undertake private journey on payment basis as per instructions of Motor Vehicle Board. This would be over and above the aforesaid limit.

iv) The limit of expenditure on maintenance and repair charges for Government vehicles would be Rs.5,000/- per month or Rs.60,000/- per year which will not be used towards POL.

v) Besides above, the amount spent on over-hauling of engine of the vehicle and replacement of tyres will be in addition to the above said limits. The officers already exempted from the limits fixed by the Department of Finance will continue to be exempted from the fixed limit. To check the misuse of Government vehicles, the vehicles should be parked at the residence of the officer to whom it is allotted.

vi) The bills for POL shall be prepared separately and will not be combined with the contingent items. Every Drawing and Disbursing Officer shall give information to District Treasury Officer/Treasury Officer in the enclosed proforma with each bill at the end of every month. In case, an Officer exceeds the above limit on expenditure, it shall be his personal responsibility to pay the bills for the purchase of petrol/diesel and repair of the vehicles over and above the prescribed limit. Further, the Department will have to remain within the budget allotment.

viii) The Treasury Officer shall pass the bill only upto the limit as prescribed in above para 3 (i) & (ii) of this letter.

II. Repair of Government Vehicles

The Government vehicles should be got repaired in the open market. For repairs where estimated cost is upto Rs.500/-, the same may be got done from any workshop. However, where the estimated cost of repair is more than Rs.500/-, sealed quotations from authorized dealers of vehicles manufacturers, local motor vehicle workshops and other, including PESCO, would be invited by the Department concerned for getting the vehicles repaired.

Sd/-

(KASHMIRA SINGH)

Budget Officer

No.15/9/2005-5FB1/5851 dated 14.09.2006

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

DIRECTORATE OF DISINVESTMENT

SCO NO.53-55, SECTOR 17-D, CHANDIGARH

A copy is forwarded to all the Managing Directors/Chief Executive Officers of all the Public Sector Undertakings including Apex Cooperative Institutions for information and compliance.

Endst. No.I/44/2004-FD(Dis.)SO-II/5151-95 dated 9.10.2006

Para 4.37

Subject:- Placement of Funds with Commercial Banks.

Kindly refer to the subject cited above.

2. The Directorate of Institutional Finance & Banking has issued the guidelines for placement of funds by the Public Sector Undertakings with the Banks from time to time. As per guidelines issued vide no.III/1/2000-2001/IF/I/489-689 dated 21.3.2001 & further clarified vide no.III/1/2000-2001/IF/I/1507-1707 dated 16.7.2002, the individual Public Sector Undertakings including Boards, Statutory Bodies and Cooperative Institutions of the State have the freedom for placement of temporary surplus funds with any financial institutions i.e. scheduled Commercial Banks or instrument, subject to the following basic cannons of fund management:-

i) The deposits may be placed with the Bank which gives the maximum return by following a transparent procedure.

ii) Security and safety of the deposits may be ascertained by concerned Undertakings, interalia, having regard to the level of Non-performing Assets, Capital Adequacy Ratio (CAR) and credit rating of the Bank, if any.

3. It has been observed that still a huge amount is placed in the Current Account with commercial banks by various PSUs, rendering loss of interest to the PSUs. Now with the liberalization of banking policies and introduction of new instruments in which liquidity as well as good returns for the depositor, are ensured. PSUs are expected to place funds with them so that PSU should not suffer any loss.

4. Now this Directorate will monitor the placement of funds in the instrument with a view to have good returns. It is therefore, requested that the quarterly report should reach this Directorate by 15^th of the following month of the quarter ending (1^st April to 30^th June, 1^st July to 30^th September, 1^st October to 31^st December, 1^st January to 31^st March) in the enclosed format.

5. In addition to the above the information regarding the funds placed in the banks during the period from 1.4.2004 to 31.3.2006 and interest earn thereon may also be supplied upto 15.07.2006 alongwith the information for the quarter ending 30^th June, 2006 in the attached format.

6. This may please be treated most urgent.

No.III/100/6-FD(Dis.)SO-1/3608-53 dated 30.6.2006

Enclosure-1

Name of Public Sector Undertaking

Details of Bank-wise Deposits for the period from______ to______

S.No.	Name of Bank	Nature of Account
		Fixed Dep.	Current	Saving	Flexi.	Others
(1)	(2)	(3)	(4)	(5)	(6)	(7)

Period	Amount	Rate of Interest	Amount of Interest
(8)	(9)	(10)	(11)

Enclosure-2

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

DIRECTORATE OF INSTITUTIONAL FINANCE & BANKING AND

PUBLIC ENTERPRISES

Subject:- Guidelines regarding placement of deposits by Govt. Departments/ Corporations/Boards or other Corporate authorities/Local Bodies etc. with Commercial Banks.

Sir,

As you are aware, the Directorate of Institutional Finance and Banking issues guidelines for placement of surplus funds by the State Government Departments and Public Sector Undertakings with the Banks. Latest guidelines were issued vide this office letter No.III/I/99-2000/IF/I/1218-1405 dated 3.7.2000 and supplementary letters No.1634-1821 dated 2.8.2000 and 2001-2187 dated 22.8.2000 empanneling banks for placement of deposits based on their performance under various parameters.

2. Now Punjab Government has modified policy instructions in view of various developmental schemes of the State and also to avail maximum finance from the banks.

3. Accordingly as per the fresh guidelines, the individual Public Sector Undertakings or agencies of the State have the freedom for placement of temporary surplus funds with any Financial Institutions or instrument, subject to the following basic cannons of fund management:

i) The deployment of funds in particular institution or instrument should provide the best returns possible under the circumstances; and

ii) Such deployment should ensure that the funds are safe.

4. Based on these principles, PSUs/Boards Authorities and other Autonomous bodies should decide the Institution and instrument in which they want to deploy their surplus funds.

5. It should also be kept in view that while making investment, the availability of surplus funds must be estimated by taking into account the cash flow, working capital requirement and the period of availability of surplus funds so that you are not forced to borrow at the higher rate of interest from other institutions.

6. While making investment in Institutions offering equivalent terms you should follow proper transparent procedure to select the right one.

Yours faithfully,

Sd/-

Director

Institutional Finance and Banking, Punjab.

No.III/1/2000-2001/IF/1/480-689 dated 21.3.2001

Enclosure-3

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

DIRECTORATE OF INSTITUTIONAL FINANCE & BANKING AND

PUBLIC ENTERPRISES

Subject:- Guidelines regarding placement of deposits by Govt. Departments/ Corporations/Boards or other Corporate authorities/Local Bodies etc. with Commercial Banks.

Sir,

This is in continuation of this office letter No. III/1/2000-2001/IF/1/480-689 dated 21.3.2001, on the subject stated above. A number of banks have been complaining about the ambiguity in these instructions in as much as that while the subject of the above letter refers to the placement of deposits with commercial banks in the body of the letter, the words used are ‘Financial Institution or Instrument’ which needs clarification.

2. It is, therefore, clarified that the Public Sector Undertakings and Boards, Statutory Bodies and Cooperative Institutions, may place their deposits with scheduled commercial bank in accordance with the mandate given to the charter governing them. However, while doing so, they may ensure as under:-

a) The deposits may be placed with the Bank which gives the maximum return by following a transparent procedure.

b) Security and safety of the deposits may be ascertained by the concerned Undertaking, Inter alia, having regard to the level of Non-performing Assets, Capital Adequacy Ratio (CAR) and credit rating of the Bank, if any.

Yours faithfully,

Sd/-

Director,

Institutional Finance and

Banking, Punjab.

No.III/1/2000-2001/IF/1/1507-1707 dated 16.07.2002

Para 4.38

Subject:- Placement of Funds with Commercial Banks.

Kindly refer to the subject cited above.

i) The deposits may be placed with the Bank which gives the maximum return by following a transparent procedure.

3. It has been observed that still a huge amount is placed in the Current Account with commercial banks by various PSUs, rendering loss of interest to the PSUs.

4. You are directed to not to keep any money in current account, particularly where may flexi options are available these days. You will be personally liable for the recovery of loss of interest if any occurred due to the money kept in the current account.

5. This may please be treated most urgent.

No.III/100/2006-FD(Dis.)SO-1/47-92 dated 04.01.2007

Para 4.39

Subject:- Placement of Funds with Commercial Banks- clarification thereof.

In continuation of this Directorate’s letter No.III/100/2006-FD(Dis.)SO-1/47-92 dated 04.01.2007, on the subject cited above.

2. It is clarified that Scheduled Commercial Banks does not imply Private Banks.

No. III/100/2006-FD(Dis.)SO-1/431-75 dated 22.01.2007

Para 4.40

Subject:- Placement of Funds with Commercial Banks- clarification thereof.

Kindly refer to this office letter No.III/100/2006-FD(Dis.)SO-1/47-92 dated 04.01.2007 and 431-75 dated 22.01.2007, on the subject cited above.

2. In this connection it is further clarified that funds may be placed in the Public Sector Banks as well as in the Private Sector Banks which are included in the second schedule of the RBI Act, 1934. But no funds are to be placed in current account as already conveyed.

No. III/100/2006-FD(Dis.)SO-1/1215-60 dated 01.03.2007

Para 4.41

Subject:- Placement of Funds with Commercial Banks.

Kindly refer to this office letter No.III/100/6-FD(Dis.)SO-1/3608-53 dated 30.6.2006 vide which you were requested that the quarterly report should reach this Directorate by 15^th of the following month of the quarter ending (1^st April to 30^th June, 1^st July to 30^th September, 1^st October to 31^st December, 1^st January to 31^st March) on the subject cited above.

2. It has been observed that most of the PSUs/ACIs are not sending the information to this Directorate. You are, therefore, requested to send the quarterly report for the period ending 31/3/2008 by the 15^th April, 2008 either through Fax (2714453) or special messenger in the prescribed Performa to enable this Directorate to supply the information to the Department of Finance.

No. III/100/2006-FD(Dis.)SO-1/2210-55 dated 10.04.2008

Para 4.42

Subject:- Guidelines regarding placement of deposits by Govt. Departments/ Corporations/Boards or other corporate authorities/Local Bodies, etc. with commercial Banks.

Kindly refer to I.D.letter No.III/1/2008/IF/I/615-617 dated 2.4.2008 issued by Directorate of Institutional Finance & Banking, on the subject cited above.

2. As per the guidelines issued by the Director of Institutional Finance and Banking vide their letter No.III/1/2000-2001/IF/I/489-689 dated 21.3.2001 and No.III/1/2000-2001/IF/I/1507-1707 dated 16.7.2002, Public Sector Undertakings or agencies were given freedom for placement of temporary surplus funds with scheduled commercial banks subject to canons of best possible returns and safety of funds.

3. Now Directorate of Institutional Finance & Banking vide his I.D. letter No.III/1/2008/IF/I/615-617 dated 02/04/2008 has stated that with the changing times, certain private sector banks were inducted by Reserve Bank of India that some Govt. Departments/Ministeries/agencies have transferred their business to private sector banks to the virtual exclusion of Public Sector banks.

4. Since Public Sector banks have a special role and importance in the banking industry and in advancing the economic policies of the government, therefore, in consonance with the decision of Government of India to the effect that all Departments/Ministeries/Agencies must place their funds to extent of 60% with Public Sector Banks. Now, the Directorate of Institutional Finance & Banking has further intimated that it has been approved by the Government of Punjab that all Departments and Public Sector Undertakings or agencies of the State Government must place their funds at least to the extent of 60% with Public Sector Banks and the remaining 40% with any Scheduled Commercial banks in accordance with the mandate given to them by the charter governing them. However, while doing so, they may ensure as under:-

i) The deposits may be placed with the Bank which gives the maximum return by following a transparent procedure.

5. It has also been observed that still a huge amount is placed in the Current Account with commercial banks by various PSUs, rendering loss of interest to the PSUs. Keeping in view the guidelines and clarifications issued by the Director, Institutional Finance & Banking, this directorate vide letter No.III/100/2006-FD(Dis.)SO-I/47-92 dated 4/1/2007 and No.431-75 dated 22/1/2007 have directed to all of the PSUs/ACIs not to keep any money in current account, particularly when so many flexi options are available these days and have further directed to MD/CEO of all PSUs/ACIs to be personally liable for the recovery of loss of interest, if any, occurred due to the money kept in the current account with scheduled commercial banks.

6. Keeping in view of the above-mentioned facts, it is further directed to follow the guidelines issued by the Director, Institutional Finance & Banking vide No.III/1/2008/IF/I/615-617 dated 2/4/2008 in the letter and spirit. Besides this, it may also be ensured that no funds are to be placed in current account with scheduled commercial banks as already conveyed vide this directorate’s letter No.III/100/2006-FD(Dis.)SO-I/47-92 dated 4/1/2007 and No.431-75 dated 22/1/2007. The submission of quarterly returns may also be ensured.

7. This issues with the approval of Principal Secy. Finance and Disinvestment, Punjab.

No.III/100/2006-FD(Dis.)SO-I/2956-73 Dated 9/05/2008

Para 4.43

ftPkL^ vkfJo?eN'o/N nkc fv;fJBt?;Nw?AN tZb'A oki d/ ;w{j b'e y/soh ndkfonK$ f;yo ;fjekoh ;z;EktK tb'A wzrh ikD tkbh ;{uBk fwsh^pZX ;w/A ftZu G/iD pko/.

vkfJo?eN'o/N nkc fv;fJBt?;Nw?AN tZb'A oki d/ ;w{j b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK tb'A ;oekoh eofinK, pekfJnk rozNhnK, gb/;w?AN nkc czvI, v?ZN ;t?g nkfd pko/ wjhBktko ns/ fswkjhtko ;{uBk wzrtkJh iKdh j?. gozs{ fJj t/yD ftZu nkfJnk j? fe e[M b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK tZb'A fJj ;{uBk fJ; vkfJo?eN'o/N B{z BjhA G/ih iKdh iK pj[s :kd gZso ikoh eoB T[gozs w[jZJhnk eotkJh iKdh j?. nfijh ;fEsh ftZu oki ;oeko B{z fJjBK wkwfbnK pko/ ftuko eoB ns/ c?;b/ b?D ftZu ekch n"eV g/P nkT[Adh j?.

2H fJ; vkfJo?eN'o/N tZb'A b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK s'A j/m fby/ pko/ ;{uBk fJeZso ehs/ ikD dk c?;bk ehsk frnk j?L^

(1) ;N/N fc;eb fo;gK;hfpbNh n?Av piN w?B/iw?AN$v?ZN v?Nk eB;kbhv/PB pko/ ;N/Nw?AN.

(2) pekfJnk ;oekoh eofinK pko/.

(3) gb/;w?AN nkc czvI pko/.

(4) v?ZN ;t?g pko/.

3H T[go'es ;{uBktK fJeZso eoB bJh fJ; dcso tZb'A ;{uBk G/iD ;pzXh fBoXkos gq'ckofwnK ftZu ;'X ehsh rJh j? ns/ fJj ;{uBk G/iD dh ;w/A ;hwk Bt/A f;o s'A fBoXkos ehsh rJh j?, fi; dk t/otk j/m fby/ nB[;ko j?L

(1) ;N/N fc;eb fo;gK;hfpbNh n?Av piN w?B/iw?AN$v?ZN v?Nk eB;kbhv/PB pko/ ;{uBk nB[bZr ‘T’ s/ fdZs/ gq'ckow/ ftZu fgSb/ fszB wjhfBnK dh ;fEsh dZ;d/ j'J/ fswkjh w[eD s'A pknd 15 fdBK d/ nzdo^nzdo G/ih ikt/. Gkt ngo?b, wJh ns/ i{B dh ;{uBk 15 i[bkJh sZe, i[bkJh, nr;s ns/ ;szpo dh ;{uBk 15 nes{po sZe, nes{po, Btzpo ns/ d;zpo dh ;{uBk 15 iBtoh sZe ns/ iBtoh, cotoh ns/ wkou dh ;{uBk 15 ngo?b sZe jo jkbs ftZu G/ih ikt/.

(2) pekfJnk ;oekoh eofinK pko/ ;{uBk nB[bZr ‘n’ s/ fdZs/ gq'ckow/ ftZu fswkjhtko ;{uBk fswkjh w[ZeD s'A pknd 15 fdBK d/ nzdo^nzdo jo jkbs ftZu G/ih ikt/. Gkt jo ;kb i{B B{z ysw j'Jh fswkjh dh ;{uBk 15 i[bkJh sZe, ;szpo B{z ysw j'D tkbh fswkjh dh ;{uBk 15 nes{po sZe, d;zpo B{z ysw j'D tkbh fswkjh dh ;{uBk 15 iBtoh sZe ns/ wkou B{z ysw j'D tkbh fswkjh dh ;{uBk 15 ngo?b sZe jo jkbs ftZu G/ih ikt/.

(3) gb/;w?AN nkc czvI pko/ nB[bZr ‘J’ s/ fdZs/ gq'ckow/ ftZu fSwkjh ;{uBk fSwkjh ysw j'D s'A 15 fdBK d/ nzdo^nzdo G/ih ikt/.Gkt ;szpo B{z ysw j'D tkbh fSwkjh pko/ ;{uBk 15 nes{po sZe ns/ wkou B{z ysw j'D tkbh fSwkjh pko/ ;{uBk 15 ngo?b sZe jo jkbs ftZu G/ih ikt/.

(4) v?ZN ;t?g pko/ nB[bZr ‘;’ s/ fdZs/ gq'ckow/ ftZu ;{uBk jo ;kb d/ ysw j'D s'A 15 fdBK d/ nzdo^nzdo G/ih ikt/. Gkt ftZsh ;kb 2010^11 dh ;{uBk 15 ngo?b, 2011 sZe G/ih ikt/.

4H nkgD/ gZXo s/ fJj :ehBh eo fbnk ikt/ fe T[go'es fttoD ;'X/ j'J/ gq'ckofwnK nB[;ko jo jkbs ftZu fBoXkos fwshnK sZe fJ; dcso ftZu gj[zu ikfJnk eoB ih.

BzHIII/35/09-ftHftH(fv;H)GHnH^2$3480^3526 fwsh 25$05$2010

;N/Nw?AN^1 (wjhBktko)

;N/N fc;eb fo;gK;hfpbNh n?Av piN w?B/iw?AN$v?ZN v?Nk eB;kbhv/PB ;N/Nw?AN

wjhBk	rozNh dk t/otk	bzp/ ;w/A d/ eoi/ s/ fdZsh rozNh dh okPh (e/tb pekfJnk w{b okPh)	xZN ;w/A d/ eoi/ s/ fdZsh rozNh dh okPh (e/tb pekfJnk w{b okPh)	;oekoh rozNh s/ fdZs/ eoi/ dh pekfJnk okPh
				w{b okPh	ftnki
(1)	(2)	(3)	(4)	(5)&(3)O(4)	(6)

;N/Nw?AN^2 (fswkjh)

pekfJnk ;oekoh eofinK pko/

gqpzXeh ftGkr dk wzBi{oh BzH ns/ fwsh	eoi/ dk t/otk	eoi/ dh e[b oew	eoi/ dh oew i' tkg; ehsh rJh j? (w{b okPh)	ftnki dh oew fi;dh ndkfJrh ehsh ik u[Zeh j?
(1)	(2)	(3)	(4)	(5)

fwsh HHHHHHHHHHHHHHHH sZe pekfJnk eoik		e[Zb pekfJnk okPh
w{b okPh	ftnki	e[Zb pekfJnk okPh
(6)	(7)	(8)=(6)+(7)

;N/Nw?AN^3 (fSwkjh)

gb/;w?AN nkc czvI pko/

Name of Bank

Nature of Account and amount

Fixed Deposit

Current

Saving

Flexible

Others

(1)

(2)

(3)

(4)

(5)

(6)

Period		Rate of Interest
From	To	Rate of Interest
(7)	(8)	(9)

;N/Nw?AN^4 (;bkBk)

v?ZN ;t?g pko/

ftGkr dk BK	b'e y/soh ndko/$f;yo ;fjekoh ;z;Ek dk BK	bJ/ eoi/ dh okPh	ftnki dh do	eoik b?D dh fwsh	fwsh HHHHHHHHHHHH sZe pekfJnk eoi/ dh okPh
(1)	(2)	(3)	(4)	(5)	(6)

;t?g ehs/ eoi/ dh okPh	BthA ftnki do	fwsh HHHHHHHHHHHHHHH sZe pus ehsh okPh	eoi/ dh tkg;h dh fwsh sZe pus ehsh okPh
(7)	(8)	(9)	(10)

Chapter 5

20-Point Programme/

15-Point Programme

(Para Nil)

Chapter 6

Guarantee instructions

(Para 6.16 to 6.17)

Para 6.16

Subject:- Points to be considered before recommending the State Govt. Guarantee.

Kindly refer to subject cited above.

2. In this regard it is informed that Govt. of Punjab Department of Finance has various instructions regarding the State Govt. Guarantee from time to time. A check list has been prepared on the basis of these instructions (copy enclosed). It is requested that in future all cases of State Govt. Guarantee may be sent to this Directorate for comments after giving detailed reply of each point mentioned in the check list by the quarter concerned keeping in view the earlier instructions issued by the Department of Finance.

POINTS TO BE CONSIDERED BEFORE RECOMMENDING THE STATE GOVT. GUARANTEE

PSUs

1. The Guarantee should cover only the principal portion of the loan.

2. It has to be established that Public Interest is served such a guarantee.

3. Loan proposed to be raised along with the outstanding loans does not exceeds any borrowing limit which may have been prescribed.

4. The schemes for which the loan is being raised are economically viable.

5. Financial position of the undertaking is sound and it is in position to discharge the liability.

6. The latest position regarding repayment of all the previous loans raised from the Govt. or from Financial Institutions is to be checked for guarantee.

7. Guarantee on Long term debt to eighty percent of revenue receipts of previous year, guarantee on short term debt to be given only for working capital or food credit in which case this must be fully backed by physical stocks.

8. Recommendations of the Disinvestment Commission must be kept in view at the time of recommending the Govt. Guarantee.

9. The Guarantee commission/fee shall be charged at the rate fixed by the Finance Department from time to time.

10. It is also advised to Finance Department to ensure that the Guarantee Fee on earlier Guarantees has been paid to the Government or not.

a. Co-operative Societies

11. In the case of Co-operative, a report from the Registrar should be obtained regarding the borrowing capacity of the Society, its audit classification and whether it has complied with the audit points raised. A condition should also be provided in the bye-laws of the Society that it shall set apart from its profits every year, and adequate Debt Redemption Reserve which shall be invested in Government Securities and which shall not be utilized for any other purpose without the permission of the Government.

a. Private Parties

12. No guarantee will normally be given for any private party or body. If in case Government guarantee is insisted upon by lending institutions without any option to resort to other methods of securing guarantee, the proposals may be considered on merits, applying the guidelines already specified above before submission to Finance Department. In addition, the following conditions would also be imposed:-

a) It has to be established that public interest is served by such a guarantee.

b) A counter guarantee from a Bank to the full amount guaranteed for should b e furnished by the party.

c) The guarantee commission should be charged and paid in advance.

d) The Government would reserve the right to post their representative on the Board of Management, to get the accounts audited on behalf of Government and to obtain and scrutinize accounts and reports periodically.

ADVICE OF INSTITUTIONAL FINANCE & BANKING, PUNJAB

1. The capital adequacy norms representing Risk Weighted Assets should also be considered before issuing guarantee by Government.

No.IV/13/2005-FD(Dis.)SO-III/1579-1649 dated 14.03.2007

Para 6.17

ftPkL^ ;oekoh rozNh ^ b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK B{z eoik b?D bJh fdZsh iKdh ;oekoh rozNh ^ rozNh ch;.

w?B{z T[go'es ftP/ s/ nkgdk fXnkB ;oeko d/ gZso BzH9(19)84^n?cHvhH(phHghHJhH) n?;HUH5$657^97 fwsh 12H03H1993 ns/ gZso BzH9(19)84^n?cHvhH(phHghHJhH)n?;HUH5$873 fwsh 15H04H1999 tZb fdtkT[D dh jdkfJs j'Jh j?.

2H b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK B{z eoik b?D bjh fdZsh iKdh gzikp ;oeko dh rozNh s/ ukoI ehsh iKdh rozNh ch; dhnK doK s/ w[V ftuko ehsk frnk j? ns/ b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK B{z eoIk b?D bJh fdZsh iKdh gzikp ;oeko dh rozNh s/ ukoI ehsh iKdh rozNh ch; dhnK doK j/m nB[;ko Bt/A f;o/ s'A fBoXkos eoB dk c?;bk ehsk frnk j?L^

1H	fe;/ th ndko/ tZb'A bJ/ eoi/ dh fJZe ;kb ftZu eoI/ dh ftnki ;w/s tkg;h bJh	eoI/ dh oew dh ½% rozNh ch;
2H	fe;/ th ndko/ tZb'A bJ/ eoi/ dh fszB ;kb ftZu eoI/ dh ftnki ;w/s tkg;h bJh	eoI/ dh oew dh 1% rozNh ch;
3H	fe;/ th ndko/ tZb'A bJ/ eoi/ dh fszB ;kb s'A tZX ;w/A ftZu ftnki ;w/s tkg;h bJh	eoI/ dh oew dh 2% rozNh ch;

3H rozNh ch; dh oew w[Zy wd “0075-Misc. General Services (108)Guarantee Fees(01) Guarantee fee from Public Sector Undertakings, Companies & other concerns” ftZu iwQK eotkJh ikt/rh.

4H fJj gZso wkB:'r ftZs wzsoh, gzikp ih dh gqtkBrh Bkb ikoh ehsk ik fojk j?.

BzH3$66$96^ftHftH(fv;H)GHnH1$1983^2030 fwsh 29H03H2010

Chapter 7

Dividend policy

(Para Nil)

Chapter 8

Repayment of loans and

release of funds in shape of share capital

(Para Nil)

Chapter 9

Audit of Accounts and

Constitution of Audit Committees

(Para Nil)

Chapter 10

Plan and Budget

(Para Nil)

Chapter 11

Annual Reports

(Para Nil)

Chapter 12

Board of Directors

(Para Nil)

Chapter 13

Agenda items and proceedings

(Para 13.10)

Para 13.10

ftPkL^ phHUHvhH dh whfNzr dk J/izvk B'N G/iD pko/ jdkfJsK.

T[go'es ftP/ s/ ftZs ftGkr (fp:{o' nkc gpfbe fJzNogqkJhfiI) d/ gZso BzH3151^n?cHvhH (phHghHJhH^i/HJ/HII^phHUHvhH^37)^80 fwsh 9H9H1980, BzH17$206$92^ftHftH(phHghH JhH)GHnHIV/3859^93 fwsh 20H10H1992, BzH17$206$09^ftHftH(phHghHJhH)GHnH3$3465^93 fwsh 5H10H95 ns/ BzH17$206$90(n?cHvhHphHghHJhH)$n?;HUH^3$692 fwsh 28H3H2000 d/ jtkb/ ftZu.

2H T[go'es rPsh gZsoK oKjhA oki d/ ;w{j b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ gqpzXeh fBod/PeK$w[Zy ekoiekoh nc;oK B{z p/Bsh ehsh rJh ;h fe phHUHvhH d/ J/izvk B'N whfNzr j'D s'A 10 fdB gfjbK G/i/ ikD. go fJj t/yD ftZu nkT[Adk j? fe J/izvk B'N ed/ th ;w/A BjhA g[Zid/. T[dkjoD ti'A eJh tko sK J/izv/ Pkw B{z gqkgs j[zd/ jb id'A fe whfNzr ;t/o/ j'Dh fBPfus j[zdh j?. fJ; ekoB BkwId vkfJo?eNo i' whfNzr ftZu iKd/ jB, ;w/A dh xkN eoe/ fNZgDh iK T[fus stZi'A BjhA d/ ;ed/.

3H T[go'es ;fEsh B{z w[Zy oZyd/ j'J/ nkg ih B{z d[pkok p/Bsh ehsh iKdh j? fe J/izvk B'N phHUHvhH dh whfNzr j'D s'A xZN^xZN 10 fdB gfjbK jo jkbs ftZu g[ukT[Dk :ehBh pDkfJnk ikt/.

4H fJ; gZso dh gjz[u o;hd G/ih ikt/ ih.

BzH17$206$90(2009)^ftHftH(fv;H)$GHnH^2$2451^95 fwsh 21H4H2009

Chapter 14

Filling up of various posts –

Ban of fresh recruitment and creations of an Exchange and VRS

(Para 14.36)

Para 14.36

Subject:- Amendment in Punjab State Public Sector Undertakings Voluntary Retirement Scheme (VRS)2002.

I am directed to refer to this Directorate letter no. 2/75/2000-FD(Dis.)SO-III/931-46 dated 24.02.2003 vide which Punjab State Public Sector Undertakings Voluntary Retirement Scheme (VRS)2002 was circulated and to say that the following clause ( j ) and clause (vii), in rule 3 after clause (i) and in rule 9 after clause (vi) respectively be inserted in the Voluntary Retirement Scheme having retrospective effect i.e. from the date of issuance of the said scheme which was the 24^th day of February, 2003:-

( j ) “Core Group of Officers on Disinvestment” means the Group of Officers constituted by the Governor of Punjab vide notification no. 10(7)3/02-5FE4/Spl/ dated 12.07.2002.

(vii) Notwithstanding anything contained in clause (ix) of Rule 10, whenever an employee is relieved on a date after the date of voluntary retirement specified in clause (vi) of this rule, the period spent on duty from the date of voluntary retirement to the date of his relieving shall not count for the purpose of computing amount of Ex-gratia and other benefits admissible to him provided that no employee shall be relieved on a date after the date of voluntary retirement except with the prior approval of the Core Group of Officers on Disinvestment.

No. 2/75/2000-FD(Dis.)SO-I/4638-56 dated 22.09.2006

Chapter 15

Uniformity in pay scales and Allowances,

revision of pay scales,

Bonus and ex-gratia etc.

(Para 15.44 to 15.46)

Para 15.44

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T[go'es ftP/ s/ ftZsh efwPBo, gqw[Zy ;eZso ns/ gqpzXeh ;eZso, gzikp (;pzXs) fXnkB d/D dh y/ub eoB.

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(1) gqpzXeh ;eZso ;pzXs u/now?B

(fi; nXhB ;pzXs b'e y/soh ndkok$

f;yo ;fjekoh ;z;Ek ezw eodh j?)

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dk gqpzXeh fBod/Pe$w[Zy ekoiekoh nc;o

(3) ;eZso youk^ew^vkfJo?eNo fv;fJBt?;Nw?AN w?Apo

iK T[; dk B[wkfJzdk

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d/ ftGkr dk w[Zyh

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5H nkg ih B{z p/Bsh ehsh iKdh j? feL^

(1) fJ; ew/Nh dh rmB bJh j[ew$B'Nhfce/PB ikoh ehsk ikt/ ns/ fJ; j[ew$B'Nhfce/PB ftZu fJj yk; s"o s/ fJj dZf;nk frnk j't/ fe fJj ew/Nh fejBK b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ eowukohnK d/ sBykj ;e/bK pko/ ftuko eo/rhl ns/

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6H fJj ew/Nh b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ eowukohnK d/ sBykj ;e/bK dh T[ekJhnK$nBkwbhI s/ th ftuko eo/rh. ew/Nh fJj :ehBh eo bt/ fe T[ekJhnK, i/eo e'Jh jB, sK ;oekoh g?NoB s/ oki ;oeko dh fJ; wkwb/ ;pzXh ;w/A^;w/A ikoh jdkfJsK nB[;ko jh d{o ehshnK ikDrhnK.

7H fJj jdkfJsK wkB:'r ftZs wzsoh ih dh gqtkBrh Bkb ikoh ehshnK iKdhnK jB.

8H fJ; dh gj[zu o;hd G/ih ikt/.

BzH9$5$09^ftHftH(fv;H)GHnH^2$4589^4602 fwsh 25H8H2009

Para 15.45

ft;akL^ b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ sBykj ;e/bK ns/ GZfsnK ftZu ;'X eoB pko/^ gzit/A gzikp sBykj efw;aB dhnK f;cko;aK bkr{ eoB pko/.

T[go'es ft;a/ s/ fJ; dcso d/ nzHftHgZso BzL 9$5$09^ftHft(fv;H)GHnH2$ 4589^4602 fwsh 25H08H2009 dh brkskosk ftZu.

2H fJ; ;pzX ftZu fJj dZf;nk iKdk j? fe GKt/ jtkbk nXhB gZso ftZu gzit/A gzikp sBykj efw;aB dhnK f;cko;aK bkr{ eoB pko/ jdkfJsK pVhnK ;g;aN ;B go fco th e[M fJZe ekog'o/;aBK tb'A fejk frnk j? fe eh fJ; ftZu sBykj dh ;'X d/ Bkb Bkb sBykj Bkb fwbD tkb/ GZs/ th ;akfwb jB< GKt/ fJ; ;pzXh iapkBh$fbysh s"o s/ th dZ; fdZsk frnk ;h gozs{ fco th fJj c?;bk ehsk frnk j? fe ;ko/ ftGkrK$ b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK B{z T[go'es gZso dh brkskosk ftZu fJj ;g;aN eo fdZsk ikt/ fe gzit/A sBykj efw;aB dhnK f;cko;aK nB[;ko sBykj Bkb fwbD tkb/ GZfsnK dh doK bkr{ eoB fjZs sBykj ;e/bK d/ Bkb Bkb ;oeko tb'A wzBi{o ehs/ rJ/ GZfsnK B{z th T[go'es gZso okjhA pDkJh rJh ew/Nh tb'A jh ftukfonk ikDk j?.

3H ;' fJj ;g;aN ehsk iKdk j? fe gzikp ;oeko d/ ;w{j b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ eowukohnK B{z gzikp ;oeko d/ w[bkiawK dh soi s/ jh sBykj ;e/b ns/ GZs/ fdZs/ ikD/ jB. ;pzXs gqpzXeh ftGkrK tb'A fJj :ehBh pDkfJnk ikt/rk fe T[BQK nXhB g?Ad/ b'e y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ eowukohnK B{z fwbD tkb/ sBykj ;e/b ns/ GZs/ gzikp ;oeko ftZu T[BQK d/ pokpo d/ nj[d/ tkb/ eowukohnK B{z fwbD tkb/ sBykj ;e/b ns/ GZfsnK s'A fe;/ th jkbs ftZu tZX BjhA j'Dr/.

4H fJE/ fJj th ;gZPN ehsk iKdk j? fe fe;/ th b'e y/soh ndko/$f;yo ;fjekoh ;z;Ek tZb'A ;'X/ j'J/ sBykj ;e/bK$GZfsnK dk pekfJnk nkgD/ eowukohnK B{z fJ; ;pzXh gzikp ;oeko tZb'A nkgD/ eowukohnK pko/ ikoh jdkfJsK nB[;ko jh ehsk ikt/rk.

5H fJBQK jdkfJsK dh fJzB^fpzB gkbDk :ehBh pDkJh ikt/ ih.

BzH9$5$09^ftHftH(fv;H)GHnH^2$2588^2602 fwsh 19H04H2010

Para 15.46

ftPkL^ g/w?AN nkc ro?u[Nh (nw?Avw?AN) n?eN, 2010 pko/.

T[go'es ftP/ d/ ;pzX ftZu.

2H gkofbnkw?AN tZb'A Payment of Gratuity Act, 1972 ftZu fwsh 24H5H2010 s'A ;'X eod/ j'J/ (;?ePB 4 ftZu) ro?u[Nh dh tZX s'A tZX jZd o[gJ/ 3H50 bZy s'A tXk e/ o[gJ/ 10H00 bZy ehsh rJh j?. fJ; bJh b'e ;w{j y/soh ndkfonK$f;yo ;fjekoh ;z;EktK d/ w?B/fizr vkfJo?eNo$w[Zy ekoiekoh B{z fJj jdkfJs ehsh iKdh j? fe i/eo T[jBK nXhB ezw eo oj/ eowukoh s/ Payment of Gratuity Act, 1972 bkr{ j[zdk j? sK g/w?AN nkc ro?u[Nh (nw?Avw?AN) n?eN, 2010 B{z e/Adoh ;oeko tZb'A n?eN B{z bkr{ eoB dh fwsh Gkt 24H05H2010 s'A bkr{ eoB bJh :'r ekotkJh ehsh ikt/ ih.

3H fJ; d/ Bkb^Bkb fJj th jdkfJs ehsh iKdh j? fe g/w?AN nkc ro?u[Nh (nw?Avw?AN) n?eN, 2010 bkr{ eoB bJh ;pzXs b'e y/soh ndkfonK$f;yo ;fjekoh ;z;Ek B{z gzikp ;oeko s'A fe;/ gqeko dh ftZsh ;jkfJsk gqdkB BjhA ehsh ikt/rh. g/w?AN nkc ro?u[Nh (nw?Avw?AN) n?eN, 2010 ;pzXs b'e y/soh ndkfonK$f;yo ;fjekoh ;z;Ek nkgD/ ;o'sK s'A bkr{ eo/rk ns/ nfijk eoB Bkb gzikp ;oeko d/ yikB/ s/ fe;/ th gqeko dk p'M BjhA g?Dk ukjhdk j?.

4H fJ; dh gj[zu o;hd G/ih ikt/ ih.

BzH1$147$10^ftHftH(fv;H)GHnH^2$4630^48 fwsh 05H07H2010

Chapter 16

Advertisements

(Para Nil)

Chapter 17

Insurance

(Para Nil)

Chapter 18

Constitution of Committee to determine the status of Public Sector Undertakings

(Para Nil)

Chapter 19

Regarding incorporation/winding up of a Company/Corporation

(Para Nil)

Chapter 20

Miscellaneous

(Para 20.55 to 20.58)

Para 20.55

Subject:- Scheme for compassionate appointments -2002-Grant of employment in the State Services on compassionate grounds- Policy regarding.

Please find enclosed a copy of Govt. instructions issued by the Department of Personnel vide their circular letter No.11/105/98/4PPII/14420 dated 21.11.2002, on the subject cited above.

2. It is requested that the above said compassionate policy may be implemented mutatis in the Corporations/Boards/Autonomous Bodies under the administrative control of Punjab Government Departments.

3. Further instructions issued on this subject from time to time by the Department of Personnel/Department of Finance vide their circular letters mentioned below are also enclosed herewith for necessary compliance:-

(1) No.6/139/2002/6FPPC/46 dated 2.1.2003;

(2) No.11/105/98/4PPII/2209 dated 5.2.2003;

(3) No.11/94/2002/4PP-II/650 dated 12.1.2004;

(4) No. 11/94/2002/4PP-II/8403 dated 2.4.2004;

(5) No.11/24/04/4PPII/10195 dated 23.4.2004; and

(6) No.7/4/2004/1R.D.C./23093 dated 22/26.7.2004.

No.III/58(2004)-FD(Dis.)SO-III/4674-4713 dated 15.9.2004

Enclosure-1

GOVERNMENT OF PUNJAB

DEPARTMENT OF PERSONNEL

(Personnel Policies-II Branch)

Subject:- Scheme for compassionate appointments-2002-Grant of employment in the State Services on compassionate grounds-Policy regarding.

Sir/Madam,

I am directed to address you on the subject noted above and to say that at present the policy regarding grant of employment in the State Services, Class-III and Iv on compassionate grounds is mainly contained in circular letter No.11/27/94-2PPI/2364, dated 5.2.1996. This policy was framed on the basis of the judgement of the Hon’ble Supreme Court of India delivered in the case of ‘Umesh Kumar/Nagpal Versus State of Haryana and others (1994)4 S.C. cases (138)’. The Apex Court held that the object of compassionate appointments is to enable the penurious family of the deceased employee to tide over the sudden financial crisis and not to provide employment. It was further held that mere death of an employee does not entitle his family to compassionate appointment. The authority concerned must consider as to whether the family of the deceased employee is unable to meet the financial crisis resulting from the employee’s death. The offering compassionate appointments as a matter of course irrespective of the financial condition of the family of the deceased and making compassionate appointments in posts above Class-III and IV, is legally impermissible. The compassionate appointments can not be granted after a lapse of reasonable period, which must be specified in the rules. The consideration for such employment is not a vested right which can be exercised at any time in future. The object being to enable the family to get over the financial crisis which it faces at the time of death of the sole bread-winner, the compassionate employment can not be claimed and offered, whatever the lapse of time and after the crisis is over.

2. It has been considered appropriate that there is need to review the whole policy on compassionate appointments by taking a cue from the policy of Government of India and to impose strict conditions so that compassionate appointments are available only posts in various departments are consumed by these compassionate appointments considerably reducing vacancies for carrying out recruitments from the open market. This has a direct reflection on the efficiency and working of the departments as it restricts the Government for making selections from a wider choice of candidates. Imposition of a cap on compassionate appointments will also protect the legitimate right of young qualified persons who are waiting for their turn for being recruited in various departments of the Government for years.

3. The State Government has decided to review the policy on compassionate grounds strictly, on the decision of the Hon’ble Supreme Court of India in the case of ‘Umesh Kumar Nagpal Versus State of Haryana’, referred as above. The Government has reconsidered all the earlier instructions issued from time to time on compassionate appointments and has decided to review the policy to provide the benefit only to deserving candidates as per directions of the Apex Court referred in Para-1 above.

4. Henceforth, the objective of the Scheme is limited to grant of appointment on compassionate grounds to persons who fail in the categories mentioned below:-

(1) A dependent member of the family of a person (bread-winner) killed or 100% physically disabled in terrorist action or by security forces acting in aid of civil power, in the State;

(2) A dependent member of the family of the deceased Government employee, who dies in harness;

(3) Disabled Ex-Servicemen (fit for Civil Service);

(4) A dependent member of the family of the Defence Services Personnel:

(i) killed in service, while performing duties; or

(ii) who are severely disabled and totally unfit for re-employment.

NOTE 1 ‘Dependent Family Member’ means:-

(a) Spouse; or

(b) Son (including adopted son); or

(d) Un-married Brother or Un-married Sister in the case of un-married Government Servant.

-- who was wholly dependent on the Government Servant/member of the Armed Forces at the time of his death in harness.

NOTE II ‘Government Servant’ for the purpose of these instructions means a Government Servant appointed on regular basis and not one working on daily wage or casual apprentice or adhoc or contract or re-employment or on 89 days basis.

NOTE III ‘Confirmed Work-Charged Staff’ will also be covered by the terms ‘Government Servant’ mentioned in Note II above.

NOTE IV ‘Service’ means a period prior to the date of superannuation. It does not include extension in service or re-employment after attaining the normal age of retirement in a civil post.

NOTE V ‘Re-employment’ does not include employment of ex-servicemen before the normal age of retirement in a civil post.

5. AUTHORITY COMPETENT TO MAKE COMPASSIONATE APPOINTMENT

(a) Competent Authority for recruitment as per Standing Order of each Department, and Department Service Rules;

(b) Head of Department, in relation to the posts under his control and in the case of attached and subordinate offices;

6. POSTS TO WHICH SUCH APPOINTMENTS CAN BE MADE

Group ‘C’ or Group ‘D’ posts against the direct recruitment quota available at the time of appointment in the Department of the deceased employee. If no such post is available, the case may be referred to the Redeployment Cell in Department of Personnel for sponsoring the name of the candidate for appointment in other Departments against the available direct quota posts.

7. ELIGIBILITY

(a) The family is indigent and deserves immediate assistance for relief from financial destitution. The authority concerned must consider as to whether the family of deceased employees is unable to meet the financial resulting from employee’s death.

(b) Applicant for compassionate appointment should be eligible and suitable for the post in all respects under the provisions of the relevant Recruitment Rules.

8. EXEMPTIONS

Compassionate appointments are exempted from observance of the following requirements:-

(a) Recruitment procedure i.e. without the agency of the Punjab State Subordinate Services Selection Board or the Employment Exchange.

(b) Clearance from the Surplus Cell of the Department of Administrative Reforms.

9. RELEXATIONS

(a) Upper age limit could be relaxed wherever found to be necessary. In case of reserved categories of SC/BC Widows the age relaxation may be allowed as per policy instructions issued from time to time. The lower age limit should, however, in no case be relaxed below 18 years of age in case of Group ‘C’ and below 16 years in case of Group ‘D’. However, the Administrative Department may relax upper age limit by 5 years in deserving cases.

NOTE Age eligibility shall be determined with reference to the date of application and not the date of appointment.

(b) No relaxation in educational qualification is permissible. However, for Group ‘D’ minimum 5^th standard is necessary. For Group ‘C’ the appointing authority may temporarily relax the conditions for the passing of Punjabi Language for a period of six months. The person so appointed shall have to pass an examination of Punjabi Language equivalent to Matriculation standard or he/she has to qualify a test conducted by the Language Wing of the Department of Education, Punjab within prescribed period. If he/she fails to qualify the test, he/she may be dealt with like other employees as per rules.

NOTE In the case of an attached/subordinate office, the Secretary in the concerned Administrative Department shall be the competent authority for this purpose.

(c) Where a widow is appointed on compassionate Group ‘D’ post, she will be exempted from the requirement of possessing the educational qualifications prescribed in the relevant rules provided the duties of the post can be satisfactorily performed by her without possessing such educational qualification.

10. DETERMINATION/AVAILABILITY OF VACANCIES

(a) Appointment on compassionate grounds should be made only on regular basis and that too only if regular vacancies meant for that purpose are available.

(b) Compassionate appointments can be made upto a maximum of 5% of vacancies falling under direct recruitment quota in any Group ‘C’ or ‘D’ post. The appointing authority may hold back upto 5% of vacancies in the aforesaid categories to be filled by direct recruitment through Subordinate Services Selection Board or otherwise so as to fill such vacancies by appointment on compassionate grounds. A person selected for appointment on compassionate grounds should be adjusted in the recruitment roster against the appropriate category viz. SC/ST/OBC/General depending upon the category to which he belongs. For example, if he belongs to SC category he will be adjusted against the SC reservation point, if he is ST/OBC he will be adjusted against ST/OBC point and if he belongs to General Category he will be adjusted against the vacancy point meant for General Category.

(c) The ceiling of 5% of direct recruitment vacancies for making compassionate appointment should not be exceeded by utilizing any other vacancy e.g. sports quota vacancy.

(d) Employment under the scheme is not confined to the Department/office in which deceased Government servant had been working. Such an appointment can be given anywhere under the Government of Punjab depending upon the availability of a suitable vacancy meant for the purpose of compassionate appointment.

(e) If sufficient vacancies are not available in any particular office to accommodate the person in the waiting list for compassionate appointment, it is open to the Administrative Department/office (through Administrative Department) to take up the matter with the Re-deployment Cell in the Department of Personnel to adjust the candidate in other Departments/offices of the Government of Punjab.

11. WIDOW APPOINTED ON COMPASSIONATE GROUNDS GETTING REMARRIED

A widow appointed on compassionate grounds will be allowed to continue in service even after re-marriage.

12. WHERE THERE IS AN EARNING MEMBER

(a) In deserving cases even where there is already an earning member may be considered for compassionate appointment with prior approval of the Secretary of the Department concerned, who before approving such appointment will consult the Department of Personnel and satisfy himself that grant of compassionate appointment is justified having regard to number of dependents, assets and liabilities left by the Government servant, income of the earning member as also his liabilities including the fact that the earning member is residing with the family of the Government servant and whether he should not be a source of support to other members of the family.

(b) In case where any member of the family of the deceased servant is already in employment and is not supporting the other members of the family of the Government servant, extreme caution has to be observed in ascertaining the economic distress of the members of the family of the Government servant so that the facility of appointment on compassionate ground is not circumvented and misused by putting forward the ground that the member of the family already employed is not supporting the family.

13. PROCEDURE

(a) The performa as in Annexure-I may be used by Departments/offices for ascertaining necessary information and processing the cases of compassionate appointment alongwith the documents as given in Annexure-II, and submitted to the Appointing Authority within a period of 6 months from the date of death or disability of a person/employee as the case may be. Appointment must be made within a period of one year within the Department and 2 years in other departments through Re-deployment Cell. Genuine belated requests with cogent reasons for compassionate appointment can be entertained only within a period of 5 years from the date of death or disability of the employee person with the special approval of the Personnel Department and Finance Department.

(b) Department/office should depute any senior official to meet the members of the family of the Government servant in question immediately after his death to advise and assist them in getting appointment on compassionate grounds. The applicant should be called in person at the very first stage and advised in person about the requirements and formalities to be completed by him, within a period of 6 months.

(c) All applications for appointment on compassionate grounds should be considered in the light of these instructions and appointment be made by the Appointing Authority in all Departments. To solve the complicated cases a Committee of 3 officers –one Chairman and 2 Members in the rank of Deputy Secretary/Director be constituted in each Department. The Committee may meet during the 2^nd week of every month to consider cases received during the previous month. The applicant may also be granted personal hearing by the Committee, if necessary, for better appreciation of the facts of the case.

(d) Recommendations of the Committee should be placed before the competent authority for a decision. If the competent authority disagrees with the Committee’s recommendations, the case may be referred to the next higher authority for a decision.

(e) In case of non-availability of posts in the Department, the matter may be taken up with the Re-deployment Cell in Personnel Department which will adjudge the eligibility and suitability of the candidates in the meeting of the Committee already constituted for the purpose and recommend the names of the candidates to different departments for compassionate appointment.

14. UNDERTAKING

A Person appointed on compassionate grounds under the Scheme should give an undertaking in writing (as in Annexures) that he/she will maintain properly the other family members who were dependent on the Government servant/members of the Armed Forces in question and in case it is proved subsequently (at any time) that the family members are being neglected or are not being maintained properly by him/her, appointment may be terminated forthwith.

15. REQUEST FOR CHANGE IN POST/PERSON

When a person has been appointed on compassionate grounds to a particular post, the set of circumstances, which led to such appointment, should be deemed to have ceased to exist. Therefore:-

(a) he/she should strive in his/her career like his/her colleagues for future advancement and any request for appointment to any higher post on considerations of compassion should invariably be rejected.

(b) an appointment made on compassionate grounds can not be transferred to any other person and any request for appointment to any higher post on consideration of compassion should invariably be rejected.

16. SENIORITY

(a) The interse seniority of persons appointed on compassionate grounds may be fixed with reference to their date of appointment. Their interpolation with the direct recruits/promotes may also be made with reference to their dates of appointment without disturbing the interse seniority of direct recruits/promotees.

(b) Date of joining by a person appointed on compassionate grounds shall be treated as the date of his/her regular appointment.

17. GENERAL

(a) Appointments made on grounds of compassion should be done in such a way that persons appointed to the post do have the essential educational and technical qualifications and experience required for the post consistent with the requirement of maintenance of efficiency of administration.

(b) It is not the intention to restrict employment of a family member of the deceased Group ‘D’ Government servant to a Group ‘D’ post only. As such, a family member of such Group ‘D’ Government servant can be appointed to a Group ‘C’ post for which he/she is educationally qualified, provided a vacancy in Group ‘C’ post exists for this purpose.

(c) Compassionate appointment should not be denied or delayed merely on the ground that there is reorganization on the Department/office. It should be made available to the person concerned if there is a vacancy meant for compassionate appointment and he or she is found eligible under the Scheme.

(d) Requests for compassionate appointment consequent on death of Group ‘D’ staff may be considered with greater sympathy by applying relaxed standards depending on the facts and circumstances of the case.

(e) Compassionate appointment will have precedence over absorption of surplus employees and regularization of daily wage/casual workers with/without temporary status.

18. These instructions shall come into force with immediate effect and may please be brought to the notice of all concerned.

Yours faithfully,

Sd/-

(C.ROUL)

Secretary Personnel

No.11/105/98/4PPII/14420 Dated 21.11.2002

ANNEXURE-I

PERORMA REGARDING EMPLOYMENT OF DEPENDENTS OF GOVERNMENT SERVANTS WHO DIE WHILE IN SERVICE/RETIRED ON INVALID PENSION

--------------------------------------------------------------------------------------------------------------------

PART-A

I.	(a)		Name of the Government Servant (Deceased)
	(b)		Designation of the Government Servant
	(c)		Whether is Group ‘D’ or not
	(d)		Date of birth of the Government Servant
	(e)		Date of death
	(f)		Total length of service rendered
	(g)		Whether permanent of temporary
	(h)		Whether belonging to SC/ST/OBC
II.	(a)		Name of the candidate for appointment
	(b)		His/Her relationship with the Government servant
	(c)		Date of birth
	(d)		Educational Qualifications
	(e)		Whether any other dependent family member has been appointed on compassionate grounds
III.			Particulars of total assets left including amount of:
	(a)		Family pension
	(b)		D.C.R. Gratuity
	(c)		G.P.F. Balance
	(d)		Life Insurance Policies (including Postal Life Insurance)
	(e)		Moveable and Immoveable properties and annual income earned therefrom by the family
	(f)		C.G.E. Insurance amount
	(g)		Encashment of leave
	(h)		Any other assets
			Total
IV.			Brief particulars of liabilities, if any
V.			Particulars of all dependents family members of Government servant (if some are employed, their income and whether they are living together or separately)
Sr.No.		Name(s)		Relationship with the Government Servant	Age	Address	Employed or not (if employed particulars of employment and emoluments)
(1)		(2)		(3)	(4)	(5)	(6)
1.
2.
3.
4.
5.

VI.

DECLARATION/UNDERTAKING

I, hereby, declare that the facts given by me above are, to the best of my knowledge, correct. If any of the facts herein mentioned are found to be incorrect or false at a future date, my services may be terminated.

I hereby also declare that I shall maintain properly the other family members who were dependent on the Government servant/member of the Armed Forces mentioned against I(a) of this form and in case it is proved at any time that the said family members are being neglected or not being properly maintained by me, my appointment may be terminated.

Date

Signature of the candidate

Name_______________

Address______________

Shri/Smt./Km._____________________________________ is known to me and the facts mentioned by him/her are correct.

Date___________ Signature of permanent

Government Servant

Name_____________________

Address___________________

__________________________

I have verified that the facts mentioned above by the candidate are correct.

Date____________ Signature of the officer incharge

Name_____________________

Address___________________

__________________________

ANNEXURE-II

Information/documents to be supplied by the candidates seeking employment on compassionate grounds

--------------------------------------------------------------------------------------------------------------------

Sr.No.	Category	Information/documents required
1.	A dependent member of family of breadwinner killed or 100% physically disabled in terrorists violence/by security forces acting in aid of Civil Power in the State	i)	A certificate of death/100% physical disability with the death or 100% physical disability occurred certifying that it was as a result of terrorists action/by security forces acting in aid of Civil Power to be issued by the Deputy Commissioner in whose territorial limits as the death or 100% physical disability occurred (to be supported by a certificate of the Chief Medical Officer concerned).
		ii)	An affidavit duly attested by 1^st Class Magistrate to corroborate the fact that the person being employed is in fact a dependent member of the family of the breadwinner killed or 100% physically disabled.
		iii)	Name of all dependents, their occupation and reasons in support of the claim of the person being appointed viz-a-viz other dependents should be brought on the record.
2.	A dependent member of deceased government employee	i)	Name of the deceased Govt. employee full particulars of rank, pay, nature of post pensionable or not held by the deceased Govt. employee from the department concerned.
		ii)	Certificate of death and in case of death due to terrorist violence, certificate of death giving full details of circumstances under which the death occurred and also certifying that it was as a result of terrorist action to be obtained from the Deputy Commissioner of the Distt. within territorial limits of which the death occurred.
		iii)	An affidavit duly attested to corroborate the fact that the person being employed is in fact a dependent member of the family of the deceased Govt. employee/officer and was dependent upon him/her.
		iv)	Name of all dependents, their occupation and reasons in support of the claim viz-a-viz other dependents should be brought on the record.
		v)	An affidavit from the applicant and other dependents that none of them has already obtained appointment under this priority scheme.
3.	Disabled Ex-servicemen	Proof from military authority of being disabled and not being unfit from Civil Service.
4.	A dependent member of the family of the defence Services Personnel: (a) Killed in service while performing duties. (b) Who are severally disabled and are totally unfit for re-employment	i)	A certificate from the Military Authorities about the fact that the Defence Services Personnel concerned was killed in service while performing duties or was severely disabled and is totally unfit for re-employment.
		ii)	An affidavit duly attested to corroborate the fact of being widow or dependent of a Defence Service Personnel concerned.
		iii)	If a candidate is a dependent of a Defence Service Personnel killed in service while performing duties or severely disabled in the Army then the following details may also be furnished.
		iv)	Name of all dependents, their age, their occupation, reasons in support of claim viz-a-viz other dependents.
		v)	An affidavit from the applicant and the other dependents that none of them have already obtained appointment under the priority scheme.

Enclosure-II

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

(FINANCE PENSION POLICY AND COORDINATION BR.)

Subject:- Scheme for compassionate appointments-2002-Grant of employment in the State Services on compassionate grounds.

I am directed to address you on the subject noted above and to say that the Department of Personnel has framed a Scheme for compassionate appointments and circulated the same vide letter No.11/105/98-4PPII/14420-22 dated 21^st November,2002.

2. In pursuance of the decision of Cabinet Sub Committee on Fiscal Management a complete ban on recruitment to the posts lying vacant at present and likely to fall vacant due to retirement or any other reasons was imposed. All such posts would be deemed to have been abolished forthwith. A post thus abolished can only be revived with the prior approval of the Council of Ministers after seeking advice of the Department of Finance. Any Budget provision made for these vacant posts during the current year may also be considered as dropped.

3. In view of the above decision of the Cabinet Sub Committee on Fiscal Management various Departments have sought clarification as to against which post compassionate can be made.

4. This issue has been examined in detail and it has been decided that firstly each department has to work out the details of the number of such compassionate appointees in each cadre to see whether the percentage is less than 5% and only then they should move a proposal to Finance Department for relaxation of the ban imposed to that extent, if the overall position in the department is also less than 5%.

Yours faithfully,

Sd/-

(Ram Asra Garg)

Under Secretary, Finance (R)

No.6/139/2002-6FPPC/46 Dated 2.01.2003

Enclosure-III

GOVERNMENT OF PUNJAB

DEPARTMENT OF PERSONNEL

(Personnel Policies Branch-II)

Subject:- Scheme for compassionate appointments-2002-Grant of employment in the State Services on compassionate grounds-Policy regarding.

Sir/Madam,

I am directed to refer to this Department’s policy instructions contained in letter No.11/105/98-4PP.II/14420, dated 21.11.2002, on the subject cited above. According to the provisions of para 9(b) of these instructions it was laid down that compassionate appointments can be made upto a maximum of 5% of vacancies falling under direct recruitment quota in any Group ‘C’ or ‘D’ post. The Appointing Authority may held back upto 5% of vacancies in the aforesaid categories to be filled by direct recruitment through Subordinate Services Selection Board or otherwise so as to fill such vacancies by appointing on compassionate grounds. A person selected for appointment on compassionate grounds should be adjusted in the recruitment roster against the appropriate category viz SC/ST/OBC/General depending upon the category to which he belongs.

2. The Government have reconsidered the above provisions of Para 9(b) of these instructions and have decided that the condition of 5% vacancies falling under direct recruitment quota in any Group ‘C’ or ‘D’ posts shall not be applicable in case of compassionate appointments in respect of the following categories:-

(a) A dependent member of the family of a person (bread-winner) killed or 100% physically disabled in terrorist action or by security forces acting in aid of civil power, in the State.

(b) A dependent member of the family of the deceased Government employee, who dies in harness.

3. You, are, therefore, requested to take necessary action for compassionate appointments with regard to above categories, accordingly.

4. These instructions may deem to have come into force w.e.f. 21^st November, 2002.

Yours faithfully,

Sd/-

(S.S.KHARA)

Joint Secretary, Personnel

No.11/105/98-4PP.II/2209 dated 5^th Feb., 2003

Enclosure-IV

GOVERNMENT OF PUNJAB

DEPARTMENT OF PERSONNEL

(Personnel Policies Branch-II)

Subject:- Grant of employment in the State Services on compassionate grounds-Policy regarding.

Sir/Madam,

I am directed to refer to the subject noted above and to say that the Punjab Government issued policy instructions contained in letter No.11/105/98-4PP-II/14420 dated 21.11.2002, allowing compassionate appointments to the dependents of categories mentioned in para 3 of the Scheme. The condition of 5% cap imposed in para 9(b) of the policy was removed in letter No.11/105/98-4PP-II/2209 dated 5.2.2003. In the meanwhile, the Department of Finance had in letter No.6/139/2002-6FPPC/46 dated 2.01.2003 stipulated that compassionate appointments should be made only after the approval of Finance Department and the Council of Ministers. The State Government has now reconsidered the matter and decided as under:-

a) Compassionate appointments may be permitted against the direct quota posts in Group ‘C’ and ‘D’ in pursuance of the provisions of the policy contained in letter dated 21.11.2002. However, 5% cap imposed earlier stands abolished. Where such appointments are made in pursuance of this policy, posts earlier abolished would stand automatically created to that extent.

b) Such appointments may be permitted without awaiting finalization of the restructuring of Government Departments.

c) Compassionate appointments made in line with this policy would not carry the pensioner benefits as present. The new contributory Scheme for pension, under formulation would be applicable in their cases. While issuing appointment letters, this condition will be specifically incorporated.

d) The compassionate appointments are to be effected strictly according to the eligibility criteria laid down and are not to be treated as a matter of right. It is, therefore, imperative that all such cases are carefully scrutinized by appointing authorities before appointments are granted. Such appointments will be cleared by Committees, specifically constituted for this purpose as under:-

(i) A committee headed by the Divisional Commissioner will scrutinize cases of all government employees whose cadre is controlled at district/divisional level. Representatives of the departments of Sainik Welfare and Welfare of Scheduled Castes will also be associated in the Committee.

(ii) A Committee may similarly be set up in each department headed by the Administrative Secretary concerned, which would consider all other cases of compassionate appointment in their Departments.

(iii) In the case of employees of the Secretariat and Financial Commissioner’s office, Committees will be set up headed by the Secretary Personnel and Financial Commissioner Revenue, respectively.

It is possible that some of these Committees may become over burdened. In such cases the administrative departments may take up the matter with the Chief Secretary for further delegations, where such need arises.

2. The compassionate appointments to the dependents of persons killed by the Terrorists/persons killed in 1984 Riots shall continue to be governed under the policy instructions issued by the Department of Relief & Resettlement, from time to time.

Yours faithfully,

Sd/-

(S.S.Rajput)

Special Secretary Personnel

No.11/94/2002-4PP-II/650 Dated 12.01.2004

Enclosure-V

GOVERNEMT OF PUNJAB

DEPARTMENT OF PERSONNEL

(PERSONNEL POLICIES BRANCH-II)

Subject:- Grant of employment in the State Services on compassionate grounds-Policy regarding.

Sir/Madam,

I am directed to refer to this Department’s letter No.11/94/2002-4PP.II/650 dated 12.1.2004, on the subject cited above and to say that the Government have decided to delete the provisions contained in Clause (d) of Para I of the instructions referred to above and earlier system of screening by the concerned Appointing Authority may be continued. Further action will be taken keeping Model Code of Conduct for elections in view.

Yours faithfully,

Sd/-

(S.S.Rajput)

Secretary Personnel

No.11/94/2002-4PP-II/8403 Dated 02.04.2004

Enclosure-VI

GOVERNEMT OF PUNJAB

DEPARTMENT OF PERSONNEL

(PERSONNEL POLICIES-II BRANCH)

Subject:- Grant of employment in the State Services on compassionate grounds- clarification regarding.

Sir/Madam,

I am directed to invite your attention to this department’s policy instructions No.11/105/98-4PP2/14420, dated 21.11.2002 and subsequent letters issued vide No.11/94/02-4PP2/650, dated 12.1.2004 and No.11/94/02-4PP2/8403, dated 2.4.2004 which contain guidelines for compassionate appointments in Group ‘C’ and ‘D’ State Services and to say that some departments have sought clarification whether such appointments can be made or not as the Election Code of Conduct is in force. In this connection the Department of Elections, Punjab, has advised that the departments should defer all such appointments till the completion of election process. It is, therefore, requested that further necessary action may be taken according to the advice of the Election Commission and no compassionate appointment be made till the completion of election process. Strict compliance be ensured.

Yours faithfully,

Sd/-

(S.C.Hatta)

Joint Secretary Personnel (H)

No.11/24/04-4PP2/10195 Dated 23.04.2004

Enclosure-VII

gzikp ;oeko

gq;'Bb ftGkr

(ohfvgbkfJw?AN ;?Zb)

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PqhwkB ih$Pqhwsh ih,

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Para 20.56

gzikp ;oeko

ftZs ftGkr

vkfJo?eN'o/N nkc fv;fJBt?;Nw?AN

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;z:[Zes ezNo'bo (ftZs s/ b/yk)

BzH III/72$05^ftHftH(fv;H)GHnH^1$918^62 fwsh 15H02H2005

BZEh gZso

gzikp ;oeko

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(foIot/PB ;?b)

PqhwkB ih,

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ftPtkPgkso,

;jh$^

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;eZso, gzikp ;oeko,

nB[;{fus ikshnK s/ gSVhnK

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BzH1$8$2003^o;1$1459^62 fwsh 9H11H2004

Para 20.57

ftPkL^ ;oekoh eowukohnK B{z ;/tk fBftosh dh T[wo s/ g[ZiD s'A pknd ;/tk ftZu tkXk d/D pko/.

T[go'es ftP/ d/ jtkb/ ftZu.

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BZEh gZso 1

gzikp ;oeko

ftZs ftGkr

(ftZs g?BPB gkfb;h ns/ skbw/b Pkyk)

;/tk fty/

1) vkfJo?eNo, yIkBk s/ b/yk, gzikp, uzvhrVQ.

2) vkfJo?eNo, ftZs ;kXB s/ nkofEe ikDekoh, gzikp.

3) vkfJo?eNo, ;z;Ekth ftZs s/ p?fezr, gzikp.

4) vkfJo?eNo, gzikp oki bkNohI, uzvhrVQ.

5) vkfJo?eNo, S'NhnK pZusK, gzikp, uzvhrVQ.

6) vkfJo?eNo, fv;fJBt?;Nw?AN, gzikp, uzvhrVQ.

7) vkfJo?eNo, ghHnkJhHvhHphH, uzvhrVQ.

ftPkL^ ;oekoh eowukohnK B{z ;/tk fBftosh dh T[wo s/ g[ZiD s'A pknd ;/tk ftZu tkXk d/D pko/.

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3H fJ; B{z nfs io{oh ;wfMnk ikt/.

;jh$^

nXhB ;eZso ftZs (n?;H)

BzH5$198$07^5ftggs$597 fwsh, uzvhrVQL 19$9$08

BZEh gZso 2

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nkoHnkJhHf;zx w[Zy ;eZso, gzikp ;oeko

11$13 nr;s, 2008

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Enclosure

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

(FINANCE PENSION POLICY & COORDINATION BRANCH)

Subject:- Restructuring and re-organization of Government Departments.

With no major restructuring exercise of departments having been carried out, and most attempts being an exercise in the revival of vacant posts that stood abolished; it is felt that, there is a need of fresh guidelines for restructuring and reorganization of Government Departments. Kindly refer to this Department UO No.FD/DEFREI-02/670 dated 17.5.2002 and DO letter No.12/63/2003-5PP-2/2154 dated 10.2.2004 issued by the Chief Secretary to Government of Punjab for restructuring of Government Departments. Please note that following guidelines be kept in mind when forwarding cases to Department of Finance for restructuring and reorganization of Government Departments.

2. The departments/agencies should view the following objectives as a guide to the exercise of restructuring of each government departments/agency:

a. Re-defining the role and mandate of the Department/Agency.

b. Re-defining the scope of services provided.

c. Defining and declaring the standards of service which are proposed to be achieved.

d. Ensuring services delivery with greater efficiency and lower cost to the government/user.

e. A new organizational chart clearly indicating shortened administrative processes with greater decentralization of powers and delegation of authority.

3. Each of the departments must ensure that it carries out the restructuring exercise in a manner that would necessarily demonstrate reduced time lags in its administrative processes, efficient use of human resources, multi-tasking, decentralization of functions and delegation of authority. While accountability is a desired objective, it cannot be a tool for centralization of authority and looped administrative processes. While presenting the proposal for restructuring the departments would ensure that the exercise does not merely turn out to be an effort where re-creation of abolished posts is sought based on old administrative norms, procedures and processes. The exercise should clearly demonstrate the restructuring element and in cases where temporary posts are being continued for the last five years or more they should either be considered for conversion into regular posts OR abolished in this restructuring exercise.

4. The Departments must submit their proposal containing the following along with the narratives explained in para 2 above:-

a. An existing Organisation Chart of the Department along with sanctioned posts and vacancies at different levels.

b. The proposed Organisation Chart after restructuring with the target to be achieved over a period of 5-15 years.

c. Based on this Targeted Organisation Structure, the immediate requirement of redeployment, re-training, etc.

d. Nil or minimum proposed recruitment after taking into account (b) & (c) above.

e. A background note containing scope of duties, tasks of Department and work load norms, steps to increase productivity & introduce I.T., so as to justify staffing pattern proposed.

5. The proposal would be screened by a Committee of Officers comprising of the following:

i. Chief Secretary Chairman

ii. Principal Secretary Finance Member

iii. Administrative Secretary of the Deptt. Member

iv. Head of the Department/MD/CEO of

the Organization. Member

v. Director Disinvestment Member

6. All proposals should be submitted to the Committee by 31.03.2010, thereafter, the department shall present a proposal to the CMM for consideration and approval after obtaining comments of Department of Personnel and Finance as per the Rules of Business.

Sd/-

Principal Secretary Finance

All the Financial Commissioners/

Principal Secretaries/Administrative Secretaries/

Secretary, Heads of the Departments, Commissioners of

Divisions and all the Deputy Commissioners,

Government of Punjab.

U.O.No.5/41/2009-5FPPC/1526 Dated: 22^nd December, 2009

Chapter 21

Disinvestment

(Para Nil)

Chapter 22

New Defined Pension Contributory Scheme

(Para 22.1 to 22.3)

Para 22.1

Subject:- Introduction of a new restructured defined Contribution Pension Scheme for new entrants to Punjab Government Services.

Please find enclosed herewith a copy of letter No.3/72/2003-3FPPC/889 dated 12.12.2006 issued by Government of Punjab, Department of Finance (Finance Pension Policy & Coordination Branch) on the subject cited above.

2. It is requested that the above said scheme may please be implemented mutatis mutandi in the Corporation/Boards/Autonomous Bodies/Apex Cooperative Institutions under the Administrative control of the Punjab Government in respect of their employees who joined the service on or after 01.01.2004.

3. Further instructions issued on this subject from time to time by Government of Punjab, Department of Finance (Finance Pension Policy and Coordination Branch) vide their circular letters mentioned below are also enclosed herewith for information and further necessary compliance:-

1) No.3/72/2003-3FPPC/889 dated 29.01.2007.

2) No.6/11/2007-6FPPC/4299 dated 14.06.2007.

No.III/123/2007-FD(Dis.)SO-I/4244-88 dated 24.07.2007

Enclosure-1

Government of Punjab

Department of Finance

(Finance Pension Policy & Coordination Branch)

All Head of Departments,

Commissioners of Divisions,

Registrar, Punjab & Haryana High Court,

District & Session Judges, and

All the Deputy Commissioners in the State.

Subject:- Introduction of a new restructured defined Contribution Pension Scheme for new entrants to Punjab Government Services.

Sir,

I am directed to refer to the State Government Notification No.8/1/2004-3FPII/2078 dated 2^nd March, 2004 which was issued for amending the Rule 1.2 of Punjab Civil Services Rules Vol.-1, Part-1 to the effect that Government employees who are appointed to the posts of Categories (1) to (5) mentioned under the rule, on or after the 1^st January, 2004 shall be governed by New Defined Contributory Pension Scheme. The salient features of this scheme are given as under:-

(1) The new Pension Scheme will work on defined contribution basis and will have two tiers- Tier-I and II. Contribution to Tier-I is mandatory for all Government employees joining Government Service on or after 1.1.2004, whereas Tier-II will be optional and at the discretion of Government employees.

(2) In Tier-I, all Government employees will have to make a contribution of 10% of his basic pay plus DA which will be deducted from their salary bill every month by the DDO/Head of Office concerned. The Government will make an equal matching contribution.

(3) Tier-I contribution (and the investment returns) will be kept in a non-withdraw-able Pension Tier-I Account. Tier-II will be kept in a separate account that will be withdraw-able at the option of the Government employee. Government will not make any contribution to Tier-II Account.

(4) The existing provisions of Defined Pensionary Benefits, Pension and GPF would not be available to new Government employees joining Government service on or after 1.1.2004.

(5) In order to implement the Scheme, there will be a Central Record Keeping Agency and several Fund Managers to be appointed by the Government of India, Ministry of Finance, Department of Expenditure to offer three categories of Schemes to Government employees viz. options A, B and C based on the ratio of investment in fixed income instruments and equities. An independent Pension Fund Regulatory and Development Authority (PFRDA) will regulate and develop the pension market.

(6) As an interim arrangement, till such time the Statutory PFRDA is set up, an interim, PFRDA has been appointed by issuing an executive order by Ministry of Finance, Department of Economic Affairs, Government of India.

(7) Till the regular Central Record Keeping Agency and Pension Fund Managers are appointed by the Government of India, Ministry of Finance and the accumulated balances under each individual account are transferred to them, it has been decided that such amount representing the contributions made by the Government will be kept in the Public Account of India. This will be purely a temporary arrangement as announced by the Government.

(8) Tier-II will not be made operative during the Interim period.

(9) A Government employee can exit at or after the age of 58 years and 60 years in the case of Group-D employees from the Tier-I of the Scheme. At exit, it would be mandatory for him to invest 40% of pension wealth to purchase an annuity (from an IRDA regulated Life Insurance Company), which will provide for pension for the life time of the employee and his dependent parents/spouse. In the case of Government employees who leave the Scheme before attaining the age of 58 years and 60 years in the case of Group-D employees, the mandatory annuitisation would be 80% of the pension wealth.

(10) The following are the guidelines for the implementation of New Defined Contributory Pension Scheme during the interim arrangement for the guidance of Head of Office’s/DDOs

(a) The new pension scheme becomes operational with effect from 1.1.2004.

(b) Contributions payable by the Government employees towards the scheme under Tier-I, i.e. 10% of the (Basic Pay+DA) will be recovered from the salary bills every month.

(c) The scheme of voluntary contributions under Tier-II will not be made operative during the period of interim arrangement and therefore, no recoveries will be made from salaries of the employees on this account.

(d) Recoveries toward Tier-I contributions will start from the salary of the month following the month in which the Government Employee has joined service. Therefore, no recovery will be effected for the month of Joining. For example, for employees joining service in the month of January, 2004, deductions towards Tier-I contribution will start from the salary bill of February 2004. No deduction will be made for his salary earned in January, 2004. Similarly, deductions for those joining service in the month of February, 2004 will start from the salary bill of March, 2004 and so on.

(e) No deductions will be made towards GPF contribution from the Government Employees joining the service on or after 1.1.2004 as the GPF scheme is not applicable to them.

(f) Pending formation of a regular Central Record Keeping Agency, Central Pension Accounting Office of Government of India, Ministry of Finance will function as the Central Record Keeping Agency for the above scheme.

(g) Immediately on joining Government service, the Government employee will be required to provide particulars such as his name, designation, scale of pay, date of birth, nominee(s) for the fund, relationship of the nominee etc. in the prescribed form (Annexure-I). The DDO concerned will be responsible for obtaining this information from all Government employees covered under the new Pension Scheme. Consolidated information for all those who have joined service during the month shall be submitted by the DDO concerned in the prescribed format (Annexure-II) to his Head of Department by 7^th of the following month. Annexure-I will be retained by the DDOs.

(h) On receipt of Annexure-II from the DDO, HOD will a lot a unique 16 digit Permanent Pension Account Number (PPAN). The first four digits of this number will indicate the calendar year of joining Government service, the next digit indicates as to whether it is a Civil Service and the next six digits would represent the HOD code (which is used for the purpose of compiling monthly accounts), the last five digits will be the running serial number of the individual Government employee which will be allotted by the HOD concerned. HOD will allot the serial number pertaining to individual Government employee from ‘00001’ running from January to December of a calendar year. The following illustration may be followed:-

(i) The first Govt. employee joining service under Punjab Civil Sectt. under the accounting control of Chief Secretary (Punjab Civil Sectt.), Chandigarh in 2004, shall be allotted the following PPAN:-

Calendar Year	Sectt.	H.O.D. Code	Serial Number
2004	1	040866	00001

(j) The Head of Department will maintain an Index Register for the purpose of allotment of PPAN to new entrants to Government service. Format of the index register is given in Annexure-VII.

(k) The HOD will return to the DDO concerned, a copy of the statement duly indicating therein the Account number allotted to each individual by 10^th instant. DDO in turn will intimate the account number to the individuals concerned and also note in the Pay Bill Register.

(l) The particulars of the Government employees received from the various DDOs will be consolidated by the HOD in the format (Annexure-II-A) and sent to the Additional Director, Internal Audit Organization, Department of Finance, Punjab, SCO No.3029-30, Sector-22-D, Chandigarh by the 12^th of every month.

(m) The Additional Director Internal Audit Organization, Department of Finance, SCO No.3029-30, Sector-22-D, Chandigarh in turn will consolidate the particulars in format (Annexure-II-B) and forward the same to Central Pension Accounting Office, Government of India, Ministry of Finance by 15^th instant. The CPAO will feed this information in their computer database.

(n) The DDO/HODs will prepare separate Pay Bill Registers in respect of the Government employees joining Govt. service on or after 1.1.2004. The DDO/HODs will prepare separate pay bills in respect of Government employees and will send the same with all the schedules to the Treasury on or before 20^th of month to which the bills relate.

(o) The DDO/Head of Office will prepare a recovery schedule in duplicate in the prescribed form (Annexure-III) for the contributions under Tier-I and attach them with the pay bills. The amount of the Contribution under Tier-I should tally with the total amount of recoveries shown under the corresponding column in the pay bill.

(i) These recoveries and interest payable on these are classifiable as credits under the following head in the books of HOD:

Sub Sector K-‘Deposits and Advances’

Section (a) Deposits bearing interest.

Major Head: 8342-Other Deposits;

Minor Head: 120-Misc. Deposits;

Sub Head: Defined Contribution Pension Scheme;

Detailed Head: Employee’s Contribution under Tier-I.

Detailed Head: Govt.’s Contribution under Tier-I.

Detailed Head: Interest on Contribution under Tier-I.

(ii) The interest payable will be debited to:-

Major Head 2049-Interest payments;

Sub Major Head: 60 Interest on other Obligations;

Minor Head: 101 Interest on Deposits;

Sub Head- Interest on Defined Contributory Pension Scheme.

Detailed Head- Interest on Contributions under Tier-I;

Object Head- interest;

and credited to detailed Head:- Interest on Contributions under Tier-I under Major Head-8342 mentioned at para (o)(i) above.

Sub Heads and Detailed Heads given in bold italics are to be opened.

(p) It may be noted that along with the salary bill for the Government Employees who joins service on or after 1.1.2004, the DDO/Head of Office shall also prepare a separate bill for drawl of matching contributions to be paid by the Government and creditable to pension Account.

(q) The expenditure on matching contribution by Government is debitable to a distinct object head “Matching Contributions of Punjab Govt. towards Defined Contributory Pension Scheme” (to be opened) under relevant service expenditure head to which the salary of the employees is debited. The amount of Govt.’s contributions will be transferred to the Pension Account by debiting to the above head by credit to the deposit head mentioned in (o) above. The net amount payable will be ‘NIL’.

(r) The bill for drawl of matching contribution should also be supported by schedules of recoveries in form (Annexure-IV).

(s) On receipt of the salary bills in respect of Govt. employees joining service on or after 1.1.2004, Drawing and Disbursing Officer/Head of Office will exercise usual checks and pass the bills and get the same passed from the Treasury for payments. After the payment is made and posting done in the detailed Posting Register, one set of schedules relating to Pension contributions will be detached from the bills as done in the case of other schedules such as GPF, long term advances. The schedules will then be utilized for posting the credits of contributions in the Detailed Ledger Account of the individual to be maintained by the Head of Department.

(t) The employee’s contributions under Tier-I and Tier-II and Government’s contribution should be posted in different columns of the individual ledger account (to be maintained by HOD in the format in Annexure-V) and Broad sheet and tallied with the accounts figures as being done in the case of GPF.

(u) These accounts should not be mixed with GPF accounts and these records/ledger accounts should be independent of GPF accounts maintained in the case of pre 1.1.2004 entrants to Government service.

(v) The Head of Department will consolidate the information available in the New Pension Scheme Schedules received from the various DDOs/Heads of Offices and forward the same in a floppy in the prescribed form (Annexure-VI) to the Additional Director, Internal Audit Organization, Department of Finance, Punjab, SCO No.3029-30, Sector 22-D, Chandigarh by 12^th of the month following the month to which the credit pertains. The Additional Director, Internal Audit Organization/ Finance Department, Punjab, Chandigarh in turn will consolidate the information and send the same in Electronic Form to the Central Pension Accounting Office by 15th.

(w) The CPAO on receipt of this information from the Additional Director, Internal Audit Organization, Finance Department, Punjab, Chandigarh will update its database and generate exception reports for missing credits, mismatches, etc. which will be sent back to Head of Department through the Additional Director, Internal Audit Organization, Finance Department, Punjab, Chandigarh for further action.

(x) Whenever any Govt. employee is transferred from one office to another, the Drawing and Disbursing Officer should clearly indicate in the LPC of the individual the unique account number, the month up to which the Government employee’s contribution & Governments contribution have been transferred to the Pension Fund.

(y) No withdrawal of any amount will be allowed during the interim arrangement, provisions regarding terminal payments in the event of untimely death of an employee or in the event of his leaving the Government service during the interim period shall be notified in due course.

(z) Detailed instructions with regard to the method of calculation of interest payable on Tier-I balances shall be issued in due course.

(aa) At the end of each financial year, the CPAO, Govt. of India will prepare annual account statements for each employee showing the opening balance, details of monthly deductions and Government’s matching contributions, interest earned, if any, and the closing balance, CPAO, Govt. of India will send these statements to the Additional Director, Internal Audit Organization, S.C.O.No.3029-30, Sector-22, Chandigarh for onward transmission to D.D.Os/Head of Offices through Head of Department.

(bb) After the close of each financial year CPAO will have to report the details of the balances DDO wise to the Additional Director, Internal Audit Organization, SCO No.3029-30, Sector 22-D, Chandigarh, who will forward the information to each DDO through the Head of Department for the purpose of reconciliation. The DDO/Head of Office will reconcile the figures of contributions posted in the ledger account of the individuals as per their ledger with figures as per the books of CPAO.

(cc) After the appointment of CRA and Fund Managers, Ministry of Finance, Department of Expenditure, Govt. of India will issue detailed instructions on transfer of balances to CRA.

This may be brought to the notice of all D.D.O’s under your control for compliance.

Yours faithfully

Sd/-

(C.S.Talwar)

Additional Secretary, Finance(C)

No.3/72/2003-3FPPC/7280 Dated, Chandigarh: the 12 December, 2006

ANNEXURE-I

(Referred to in rule 10(g)

(Details to be furnished by the Government Employee)

1.	Name of the Govt. employee (in Block letters)
2.	Designation
3.	Name of office/Department/Organization
4.	Scale of Pay
5.	Date of Birth
6.	Date of Joining Govt. Service
7.	Basic Pay
8.	Nominee for accumulation under the Pension Account

Sr.No.	Name of nominee(s)	Age	Percentage of share payable	Relationship with the Government employee

Signature of the employee DDO/Head of Office

ANNEXURE-II

(Referred to in rule 10(g)

Format in which Information is required to be sent by DDO to HOD

Name of DDO/Code No.

Name of Office & Address

Sr.No.	Name of the Government employee	Designation	Basic Pay	Date of Birth

Unique Pension A/c No. in 16 digit (to be allotted by HOD)	Date of Joining service	Details of nominee(s) for the accumulations under Pension Account
		Name of Nominee	Age	Relationship with Government employee	%age of share

Name of DDO

Office Seal

ANNEXURE-IIA

(Referred to in rule 10(L)

Format in which information is required to be sent by DDO/Head of Office to Head of Deptt. and Head of Department to the Additional Director, Internal Audit Organization (R), Finance Department, Punjab, SCO 3029-30, Sector 22-D, Chandigarh.

Name of Head of Office

Code No. Head of Department

Sr.No.	Name of the Government employee	Designation	Basic Pay	Date of Birth	Unique Pension A/c No. in 16 digit (to be allotted by HOD)

Date of Joining service	Details of nominee(s) for the accumulations under Pension Account				Remarks
	Name of Nominee	Age	Relationship with Government employee	%age of share

Name of DDO

Office Seal

ANNEXURE-IIB

(Referred to in rule 10(m)

Format in which information is required to be sent by Additional Director, Internal Audit Organization (R), Finance Department, Punjab, SCO 3029-30, Sector 22 D, Chandigarh to Central Pension Accounting Office, Govt. of India, Ministry of Finance.

Name of PAOS AD, IAO(R)

Code No. of PAO

Sr.No.	Name of the Government employee	Designation	Basic Pay	Date of Birth	Unique Pension A/c No. in 16 digit (to be allotted by HOD)

Date of Joining service	Details of nominee(s) for the accumulations under Pension Account				Remarks
	Name of Nominee	Age	Relationship with Government employee	%age of share

Additional Director,

Internal Audit Organization (R)

Office Seal

ANNEXURE-III

(Referred to in rule 10(o)

Format of schedule of Government employees contributions towards Tier-I and Tier-II of the New Pension Scheme (to be attached with the Pay bill)

Name of DDO/Code No.

Unique Pension Account No. in 16 digit allotted by HOD	Name of the Government employee	Designation	Basic Pay

Contribution under Tier-I

Rs.

Contribution under Tier-II

Rs.

Total

Rs.

Remarks

Date and signature of Drawing and Disbursing Officer

Designation

(Rupees……………………………………………)

This column is not be used during the interim period.

ANNEXURE-IV

(Referred to in rule 10(r)

Format of schedule of Government employees contributions towards Tier-I of the New Pension Scheme (to be attached with the bill for drawl of Government’s contribution)

Name of DDO/Code No.

Unique Pension Account No. in 16 digit allotted by HOD	Name of the Government employee	Designation	Basic Pay

Government’s contribution

Rs.

Remarks

Date and signature of Drawing and Disbursing Officer

Designation

(Rupees……………………………………………)

ANNEXURE-V

(Referred to in rule 10(t)

NEW PENSION SCHEME LEDGER FOLIO

Name: Sh/Smt./Km.

Designation Department Unique Pension Account No. allotted by PAO

Date of joining Government service

Date of superannuation

Month

Basic Pay

Employee’s Contribution Under Tier-I

Rs.

Government’s Contribution

Under Tier-II

Rs.

Total Tier-I

Rs.

Employee’s Contribution Under Tier-II

Rs.

Remarks

April

May

June

July

August

September

October

November

December

January

February

March

Total (Rs.)

Tier-I Tier-II

Opening

Balance as on….

Deposits

Withdrawals

Interest

Closing balance as

on………

Posted by

Checked by

Examined by

*No withdrawals allowed below Tier-I

ANNEXURE VI

(Referred to in rule 10(v)

FORMAT IN WHICH INFORMATION ON CONTRIBUTIONS IS REQUIRED TO BE SENT BY HEAD OF DEPARTMENT TO CENTRAL PENSION ACCOUNTING OFFICE THROUGH ADDITIONAL DIRECTOR INTERNAL AUDIT ORGANISATION (Rev.) FINANCE DEPARTMENT PUNJAB, CHANDIGARH.

DEDUCTIONS FOR THE MONTHS OF………………………………….

Sr. No.

DDO Code

Name of the Government employee

Unique Account No. in 16 digits allotted by HOD

Basic Pay

Rs.

Amount of Contribution under Tier-I

Rs.

Government’s Contribution under Tier-I

Rs.

Government Employees Contribution under Tier-II *

Total

Rs.

Remarks

Name of HOD

Office seal

*This column is not be used during the interim period.

ANNEXURE-VII

(Referred to in rule 10(j)

INDEX REGISTER

Unique Pension Account No.	Name of Government employee	Designation	Name of Office in which joined service

Date of Birth	Date of joining Government service	Signature of DDO

Enclosure-2

No.3/72/2003-3FPPC/889

GOVERNMENT OF PUNJAB

DEPARTMENT OF FINANCE

(FINANCE PENSION POLICY AND COORDINATION BRANCH)

Dated, Chandigarh, the: 29-01-2007

Subject:- Introduction of a new restricted defined Contribution Pension Scheme for new entrants to Punjab Government Services.

Sir,

I am directed to refer to this Department letter No.3/72/2003-2FPPC/7280 dated 12^th December, 2006 vide which new Pension Scheme based on defined contribution governing Government employees joining Government service on or after 1.1.2004 was circulated for implementation. Procedure for credit/debit of recoveries and expenditure on this account budgetary Head of account has been given in para 10(o)(i)(ii) and (q) an extract of which is reproduced as under:-

(o) (i) These recoveries and interest payable on these are classifiable as credits under the following head in the books of HOD:

Sub Sector K-‘Deposits and Advances’

Section (a) Deposits bearing interest.

Major Head: 8342-Other Deposits;

Minor Head: 120-Misc. Deposits;

Sub Head: Defined Contribution Pension Scheme;

Detailed Head: Employee’s Contribution under Tier-I.

Detailed Head: Govt.’s Contribution under Tier-I.

Detailed Head: Interest on Contribution under Tier-I.

(ii) The interest payable will be debited to:-

Major Head 2049-Interest payments;

Sub Major Head: 60 Interest on other Obligations;

Minor Head: 101 Interest on Deposits;